Talent Acquisition Coordinator Jobs

Job Title: Talent Acquisition Coordinator
Department: Talent Acquisition
Shift: 1st
Specialty:
Job Number: 2023-0405
Date Posted: 04/20/2023
Position Type:
Job Qualifications:
Talent Acquisition Coordinator
Job Summary:
The Talent Acquisition Coordinator works in partnership with an assigned team of recruiters to manage an efficient workflow for successful hiring and pre-boarding process for new employees. Responsible for supporting a pro-active team environment that allows Rush University Medical Center to ensure applicants and managers have a positive experience. Detail oriented with proven customer service skills and strong prioritization capabilities are key. The individual who holds this position exemplifies the Rush mission, vision and values and acts in accordance with Rush policies and procedures.
Job Responsibitlies:

• Covers front desk as needed, which includes greeting visitors and candidates.
• Collects and tracks all pre-employment documentation to ensure proper compliance measures are met.
• Manages the interviewing scheduling process, including scheduling and confirming all details related to interviews for recruiters, applicants, and hiring managers.
• Maintains candidate statuses and ensures accuracy within the applicant tracking system.
• Provides reports as needed.
• Proactively troubleshoots issues related to employment clearance and takes appropriate steps to mitigate the issue. Resolves issues in a timely manner.
• Conducts fingerprinting for IDPH and UCIA.
• Establishes and develops solid working relations with hiring managers, recruiters, and applicants.
• Assists with training new staff.
• Responsible for entry, maintenance, and integrity of data in applicant tracking systems.
• Administers pre-employment tests.
• All other duties assigned.
• Assists with recruitment fairs and open houses.
• Generates applicant tracking system reports for various areas, including the Division of Nursing and New Hire Orientation.
• Responsible for all pre-employment activities including initiating background checks, monitoring progress, and providing regular updates to all necessary parties.
• Meets with new hires to execute new hire paperwork including verification of I-9 documentation and license/certification verification (if appropriate).

Required Job Qualifications:

• Exceptional organizational and follow-through skills.
• A minimum of three years' work experience in a busy, fast-paced environment, preferably human resources, customer service, or hospitality.
• Strong customer service skills and experience handling difficult conversations.
• Associate's degree with a minimum of two years or more of prior administrative support experience required OR five years of specific recruitment administrative support experience required.
• Strong sense of urgency, adaptability, flexibility, and resourcefulness.
• Ability to communicate effectively with all types of individuals.
• Ability to handle multiple tasks simultaneously.
• Ability to work independently.
• Proficiency with the Microsoft Office Suite.

Preferred Job Qualifications:

• Experience working with applicant tracking systems preferred.

Rush is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other legally protected characteristics.