Senior Administrative Assistant Jobs

When you work at Nasdaq, you’re working for more open and transparent markets so that more people can access opportunities. Connections can be made, jobs can be created, and communities can thrive. We want all our employees to have access to opportunity, too. That means planning for career growth, ensuring you have the tools you need, and promoting an inclusive culture where we’re all valued for our unique perspective.
Here, you will work for two global tech leader committed to breaking down barriers to inclusive prosperity. We see technology as a means to free people up to work together more productively and effectively by centralizing data, analytics, and market intelligence.
Here, we’re committed to building a more diverse and inclusive workforce. Not only is it our responsibility to do better, but we also need representative voices to power the fresh thinking that is vital for our business and our clients.
Responsibilities:

• Maintain leader, client and employee confidence and protect operations by keeping information confidential.
• Work directly with vendors and customers’ on-behalf of the leaders
• Manage the day-to-day administrative duties for two of Nasdaq’s Technology leaders based across the US.
• Manage extensive meeting coordination between internal and external stakeholders
• Create and manage both domestic and international travel itineraries
• Assist in planning team offsites and collaboration events
• Submit invoices
• General assistant duties including, scheduling conference calls, meetings, compiling documents, creating and distributing agendas and itineraries, adhoc project management
• Read, research, and route correspondence for senior leaders and prepare draft letters/e-mails and correspondence.

Responsibilities:

• Thrives in a fast-paced environment and has excellent problem-solving skills
• Detail-oriented and able to meet deadlines
• Must be able to multi-task and prioritize to ensure that all assignments are completed in an accurate and timely manner
• Efficient in business software and business systems processes and approvals.
• 2+ years of administrative experience
• Exceptional communication, project management, and organizational skills
• Bachelor’s degree
• Proficient in Microsoft Outlook, Word, Excel, PowerPoint,

Come as You Are
Nasdaq is an equal opportunity employer. We positively encourage applications from suitably qualified and eligible candidates regardless of age, color, disability, national origin, ancestry, race, religion, gender, sexual orientation, gender identity and/or expression, veteran status, genetic information, or any other status protected by applicable law.
We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request an accommodation.
What We Offer
We’re proud to offer a competitive rewards package that is meaningful, recognizes the unique needs of our employees and their families and incentivizes employees for their contribution to Nasdaq’s overall success.
The base pay range for this role is $47,500 - $79,200. In addition to base salary, Nasdaq provides a generous annual bonus/commission (short-term incentive), and equity (long-term incentive), comprehensive benefits, and opportunity for growth. Exact compensation may vary based on several job-related factors that are unique to each candidate, including but not limited to: skill set, experience, education/training, business needs and market demands.
Nasdaq’s programs and rewards are intended to allow our employees to:

• Connect with Community: Company gift matching program, Employee resource groups, Paid volunteer days
• Prioritize Health: Comprehensive medical, dental and vision coverage, Health spending account with employer contribution, Paid flex days to support mental wellbeing, Gym membership discounts
• Secure Wealth: 401(k) program with 6% employer match, Employee Stock Purchase Program with 15% discount, Student loan repayment program up to $10k, Company paid life and disability plans, Generous paid time off
• Grow Career: Education Assistance Program, Robust job skills training and Professional development opportunities
• Care for Family: Hybrid home/office schedule (for most positions), Paid parental leave, Fertility benefits, Paid bereavement leave

For more information, visit Nasdaq Benefits & Rewards Career page.