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Administrative Assistant Jobs

Company

Evonik
Address , Mobile, Al
Employment type FULL_TIME
Salary
Expires 2023-07-18
Posted at 11 months ago
Job Description
Supports the Active Oxygen Production and Supply Chain with a focus on:
  • Internal organizational support
  • Documentation and data control & reporting
  • Office Management: Meeting organization, Schedules & Travel Planning, Concur
  • Department purchasing & procurement management
What we offer
Explore a world of opportunities with us. Look ahead with us and help shape innovative solutions to make our world more sustainable and life healthier, more vibrant and more comfortable. At Evonik, you have the chance to explore, thrive, and grow alongside 33,000 colleagues. Among attractive career paths and high-quality development programs, we not only offer performance-based remuneration and occupational health benefits but also hybrid and flexible working environments with #SmartWork. Bring your fresh perspective, develop your strengths, break out your mold, and find a career that fits your dreams with us.
Click on the link below to learn what our employees have to say about Evonik:
https
://careers.evonik.com/en/about/meet-the-team/
RESPONSIBILITIES
Document and Data Management:
  • Serves as a gatekeeper and administrator for various digital platforms: Teams, GoPlant, Ester, Aspen, OpenText, etc.
  • Tracking and reporting status of recommendations from audits and PHAs
  • Organizes and leads periodic reviews of Ester platform data (IMs, MOCs, JSRs, NCRs). Follows up on related action items.
  • Compiling organizing, and presenting production and supply chain metrics and KPIs
  • Assists the staff in maintaining updated documentation on various platforms: Workday, OpenText, PlantDoc/SiteDoc, etc.
Organization:
  • Manages IT user access and equipment for third party terminals and warehouses.
  • Serves as a meeting and workshop facilitator, supports these activities as needed.
  • Supports the team with compiling data for meetings. Assists with preparation, compiling, and transmittal of reports to internal and external stakeholders
  • Assists the production and supply chain teams with month and year-end closure duties
  • Responsible for compiling and distributing meeting minutes and agendas
Administrative Support:
  • Maintains up-to-date file and information sharing platforms (Teams, Sharepoint, Evonik TV, Power BI, PowerApps). Oversees and manages content.
  • Manages the departments’ master list of key dates such as critical due dates, PHA revalidation dates, audit dates
  • Provides general administrative support for the production and supply chain departments: event planning and organization, travel arrangements, expense report support, arranging meeting logistics for visitors, etc.
  • Maintains and updates emergency information: list of contacts and procedures
Building and Procurement support
  • Single point of contact (SPOC) for third-party vendors and contractors (food and beverage providers, pest control, custodial, catering).
  • Compiles monthly/semi-annual/annual spending reports
  • Creates SAP notifications and work orders as requested
  • Oversees parts shipping for the Supply Chain Group
  • Manages supplies includes using Ariba and SAP PO’s. Supports production, supply chain, laboratory, and tank farm areas with material and supplies orders.
  • Assists operations and technical staff with adding vendors to SAP and participates in bidding process for vendors for department.
  • Issues Purchases Requisitions and manages outline agreements (OA’s) and vendors as needed.

REQUIREMENTS
  • Two Year Degree from accredited School/University in related field preferred.
  • Exceptional interpersonal skills. Must be able to relate in a professional manner to co-workers and outside contacts in person and by telephone and/or written correspondence.
  • Minimum of five to seven years office experience preferred.
  • Excellent good organization skills and be a self-starter.
  • Possess advanced or Intermediate skill level in Computer Based-Programs (Microsoft Word, PowerPoint, OneNote, Excel, Microsoft Teams, SharePoint, Open Text, Ariba, SAP)
Your Application

To ensure that your application is proceeded as quickly as possible and to protect the environment, please apply online via our
careers
portal
. Further information about Evonik as Employer can be found at
https://careers.evonik.com
.
Please address your application to the Talent Acquisition Manager, stating your earliest possible starting date and your salary expectations. If you have any questions regarding the application process, please call our Evonik Candidate Support at 0800 2386645 (Germany only) or +49 201 177 4200.
Your Talent Acquisition Manager:
Joseph Arko [C]
Company is
Evonik Corporation