Administrative Assistant Jobs

PURPOSE:

Under general supervision, this position performs a variety of general administrative and secretarial task of moderate complexity and scope to relieve Senior Manager of administrative details.

RESPONSIBILITIES:

• Act as ongoing and main contact person to German plants/headquarters, especially in the absence of the Senior Manager
• Prepare presentations as needed for the Senior Manager
• Prepare and check agenda for meetings, attending staff and/or conference meetings as directed and prepare the minutes of the meetings as required.
• Provide knowledge and assistance to the other staff members in order to assist smooth operations.
• Communicate information between the Senior Manager and staff members verbally and/ or in writing.
• Execute or initiate implementation of administrative practices and procedures determined by, or in conjunction with others.
• Perform filing of company information for the Logistics and Purchasing department or forwards the records to the appropriate personnel for filing.
• Contact and communicate with German counterparts and executive offices.
• Coordinate Senior Manager’s activities with regards to special ceremonies, events and international visitors of OEM.
• Coordinate worldwide travel schedule for the Senior Manager, as well as, coordinating the Senior Manager’s calendar in order to facilitate important dates, eliminate potential conflicts and allow time for normal duties.
• Arrange for conference, seminars, meetings and agendas, prepare travel requests, make transportation and hotel arrangements for the administrative staff and for member company executives when requested.
• Prepare and coordinates the flow of communication from the Logistics and Purchasing department within the different departments, staff and/or external allied organizations and entities.
• Perform administrative functions required by the Senior Manager in the execution of his/her duties.

QUALIFICATIONS:

• This position requires an associate degree in business administration or related area or the equivalent combination of education and experience
• A minimum of five (5) years' of relevant professional experience in the following area(s): Administrative Assistant function

REQUIRED SKILLS:

• Must be flexible, have excellent interpersonal skills, project coordination experience, and the ability to work well with all levels of internal management and staff, as well as outside clients and vendors.
• Excellent Power Point and Excel skills required.
• Administrative assistants must maintain a professional demeanor in all situations and be able to withhold confidential information.

PREFERRED SKILLS:

• Good language skills in German

PHYSICAL REQUIREMENTS:

• Must be able to understand and comply with all relevant safety practices.
• Work is normally performed in an office, laboratory, manufacturing floor, or machine shop setting where physical work includes, but is not limited to, sitting, standing, reaching, kneeling, bending, and lifting up to 25 lbs.

FLSA STATUS/WORKING SCHEDULE:

• Schedule: Straight Days
• Assignment Start: ASAP
• Weekend Work: None
• Location: Vance, Alabama
• Weekly Overtime: None Expected
• Core Hours: 6am – 3pm or 7am – 4pm, Monday – Friday
• Assignment End: 1 Year Contract

DISCLAIMER:

This job description is a high-level overview of general expectations of this position. It is not intended to list every responsibility of the position, nor does it represent an employment contract of any kind.

SWJ TECHNOLOGY and all of its subsidiaries (i.e., NGE EQUIPMENT and ProjectOne US) are Equal Opportunity Employers and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender, disability status, protected veteran status, or any other characteristic protected by law.

SWJ TECHNOLOGY and all of its subsidiaries (i.e., NGE EQUIPMENT and ProjectOne US) are Equal Opportunity Employers and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender, disability status, protected veteran status, or any other characteristic protected by law.

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