Administrative Assistant Jobs

Job Type: Contract

JOB SUMMARY

The Administrative Assistant acts as a point of contact for internal customers and organizations; coordinate/schedule meetings, appointments, complete expense statements; help with presentation preparation and correspondence; manage day to day activity through Outlook calendar; process and distribute mail; transcript timely and accurate phone messages; maintain files, assist with miscellaneous projects as requested; support other departmental Administrative personnel to maximize overall team objectives. Be willing to learn new systems.

Responsibilities:

• Order office supplies
• Maintain TEAMS and SharePoint sites
• Record meeting minutes and action item tracking
• Other department specific requirements, as needed
• Answer calls and manage communications
• Prepare presentations and communications

Job Requirements

• High School Diploma or equivalent degree required
• Experience managing calendars, inbox, and incoming calls
• Experience secretarial/administrative skills in a busy, fast-paced environment. Executive level support in a corporate environment or relevant work experience in a customer service/support role.

Knowledge, Skills and Abilities:

• Must be an effective team player that is able to build and maintain strong relationships with other Executive/Administrative Assistants and provide back-up support to others as needed
• Ability to professionally represent the Director and department, including professional interactions with executives, managers, peers, department employees, vendors and other business partners.
• Proven ability to produce accurate results with attention to detail in a timely manner, independently, and with minimal supervision and direction
• Ability to manage calendar, travel, inbox, and incoming calls with minimal distractions
• Demonstrated proficiency using Microsoft Office products and Tools (Word, Excel, Power Point, Access, Outlook, OneNote and Teams)
• Ability to confidentially screen emails, upon request, and the ability to proactively prioritize the handling/processing of requests
• Ability to multi-task to organize, prioritize and perform activities from multiple personnel at various levels within the department, determine priorities, and meet the needs of the organization within the required deadlines and with minimal supervision
• Must possess excellent customer service, time management, phone, interpersonal, and communication skills

The hourly pay range for this position is $11.00 to $17.00/hr (dependent on factors including but not limited to client requirements, experience, statutory considerations, and location).Benefits available to full-time employees: medical, dental, vision, disability, life insurance, 401k and commuter benefits.*Note: Disclosure as required by the Equal Pay for Equal Work Act (CO), NYC Pay Transparency Law, and sb5761 (A).

Synergis is a workforce solutions partner serving thousands of businesses and job seekers nationwide. Our digital world has accelerated the need for businesses to build IT ecosystems that enable growth and innovation along with enhancing the Total Experience (TX). Synergis partners with our clients at the intersection of talent and transformation to scale their balanced teams of tech, digital and creative professionals. Learn more about Synergis at www.synergishr.com.

If you require assistance or an accommodation in the application or employment process, please contact us at [[email protected]].

Job Type: Contract