Administrative Assistant (Ft) Jobs

Overview:To serve as assistant and confidential secretary to the divisional Vice President.
Responsibilities

• Information and record management including tracking, auditing and reporting to appropriate sources. Initiates and maintains records of expenditures; prepares purchase requisitions and payment of invoices; collects and compiles statistical, financial and other information for special or periodic reports, requisitions supplies, printing, maintenance and other services as needed.
• Provides and/or coordinates administrative/technical office duties, composes public information documents and correspondence for review/signature. Prepares selected reports, reviews and checks documents, records and forms for accuracy, completeness and conformance with applicable rules and regulations. Coordinates the collection, organization and flow of various types of information internal and external with other departments, organizations and entities using appropriate formats, skill and knowledge. Establishes and maintains complex manual and/or automated filing systems.
• Serves as technical support to professional staff by researching and compiling information, preparing documents, conducting inquiries and responding to inquiries pertaining to selected work activities or projects; schedules and coordinates meetings, interviews, appointments and or other similar activities, including coordinating travel and lodging arrangements, prepares, transcribes, composes and distributes agendas, meeting material and/or minutes of meetings. Provide support activities such as answering telephones, assisting and resolving problems and inquiries of visitors, review and control incoming and outgoing correspondence and follow up on operational commitments.
• Other duties or tasks as assigned and necessary for the proper function and flow of the departments.
• Performs a full range of secretarial and administrative office support work of considerable difficulty requiring the application of technical/administrative knowledge and the exercise of initiative, independent judgment and decision making, resolving administrative problems; performing related work as assigned.

DCH Standards:

• Must adhere to the DCH Behavioral Standards including creating positive relationships with patients/families, coworkers, colleagues and with self.
• Maintains performance, patient, and employee satisfaction and financial standards as outlined in the performance evaluation.
• All other duties as assigned.
• Performs compliance requirements as outlined in the Employee Handbook.
• Requires use of electronic mail, time and attendance software, learning management software and intranet.
• Must adhere to all DCH Health System policies and procedures.

Qualifications

• Requires typing, verbal and written communication skills; able to operate a variety of office equipment to include but no limited to fax, copier, scanner, telephone, calculator, computer, etc.
• High School graduate or equivalent; previous office experience; computer knowledge and skills required; Must possess or acquire with in 3 months of hire the ability to utilize Basic Microsoft Office skills required in Word, Excel, Power Point and Outlook.
• Must be organized and possess the ability to prioritize and multitask.

DCH Skill Requirement:

• Must be able to read, write legibly, speak and comprehend English.

Physical:

• Able to stand, walk, kneel, sit and stoop. Able to lift 10 pounds.
• Able to tolerate prolonged periods of sitting. Vision and hearing normal or corrected to within normal range.

Psychological:

• Frequent contact with others: deals with internal and external customers, face-to-face discussions, email and telephone communications. Possible dealings with unpleasant or angry people, public speaking, and conflict situations/resolution.

DCH Standard:

• Physical presence onsite is essential. Hearing and vision must be normal or corrected to within normal range. Able to perform the duties with or without reasonable accommodation.

About DCH Health System
For over 90 years, when the people of West Alabama needed healthcare, they’ve turned to DCH Health System. Based in Tuscaloosa, AL, DCH Health System has been providing quality and compassionate healthcare to the residents of West Alabama. Comprised of DCH Regional Medical Center, Northport Medical Center and Fayette Medical Center, the DCH Health System provides comprehensive services in: cancer treatment, critical care, cardiac services, bloodless medicine, home health care, sleep medicine, occupational medicine, sports medicine, spine/pain care, therapy services, women’s services and much more!