Regional Administrative Assistant/Office Assistant-Urgent Full-Time Remote

Regional Administrative Assistant/Office Assistant-Urgent Full-time Remote

The Administrative Assistant is responsible for providing administrative support to the Regional Director. The position requires continual attention to detail, understanding priorities, meeting deadlines, and the ability to juggle multiple competing tasks and demands. This work also requires flexibility and coordination with other team members to accomplish overall team goals. This position is a member Division Team & Administration Team, which includes colleagues from various departments.

RESPONSIBILITIES: Provide administrative support to the Regional Director, as well as general office administrative support to include:

• Support the recruitment process including scheduling and coordinating interviews, making travel arrangements for candidates.
• Use Microsoft Visio to create and update organization charts
• Arrange travel as needed
• Use Microsoft Word and PowerPoint to develop and revise documents, apply templates to existing documents, and format materials to align them with branding standards.
• Use Microsoft Excel to create and update simple spreadsheets, charts, and graphs
• Compose routine letters, emails and memoranda ensuring accuracy and professionalism
• Prepare and process expense reports
• Assist with the daily schedules of RD, Support partners & administration; keeping appointments and meetings on time or changing schedules when necessary and ensuring they are prepared in advance of each meeting.

Other duties to include:

• Other projects and duties as assigned
• Provide back-up to other Administrative staff as necessary

Pay Range

The typical pay range for this role is:

Minimum: 18.50

Maximum: 34.60

Required Qualifications

1+ years in an Administrative Assistant role supporting a team of people

Strong working knowledge of PowerPoint, Word, Excel and Outlook; an openness to using new technologies; prefer experience with SharePoint, Concur, Egencia and HRIS

Excellent writing and proofreading skills

Ability to both prioritize tasks and handle multiple tasks simultaneously

Sound judgment and decision making skills

Interest in and ability to continuously improve processes

Ability to handle sensitive and confidential information with integrity