Executive Assistant-Full Time Jobs

About The Job

Louis Vuitton is seeking an Executive Assistant to support our VP of Client Relations and Client Events. This administrative assistant will also lead the daily operations and administration of our Client Relations department.

This collaborative role will:

• Provide on-site support for events when needed
• Support the team with organizing, tracking and analyzing results for activations when needed
• Support the Client Mapping & Journey Director to assist in client data projects
• Prepare compelling & creative presentations and agendas for bi-weekly and monthly departmental meetings
• Maintain professional relationship with all levels of management in New York and Head Offices in Paris
• Support in coordination of department day to day administrative organization
• Manage the receipt and organization of all monthly reports (i.e. calendars, staffing, efficiency)
• Performs regular competitive research and provides analysis
• Carefully review and prioritize email, correspondence, and initiate routine and non-routine correspondence with minimal direction
• Prioritize VP & teams itineraries and hotel blocks for CR events
• Lead all aspects of departmental POs, tracking and processing of invoices, vendor set up, shipments and processes head office requests from distribution center
• Track, update, and report CR led initiatives and communicates recaps to HQ
• Gather all images from CR events
• Arrange complex and detailed travel plans and itineraries
• Support incoming and outgoing shipments
• Partner with regional and store partners to organize event logistics and communication
• Own the VP administrative functions such as scheduling appointments, meetings, travel, and other day to day engagements
• Ensure both internal & external parties visiting the VP are hosted appropriately
• Handles confidential information appropriately

Profile

We are eager to speak to professionals with experience in Client Relations, Marketing/Events or Communications. The ideal candidate will have digital savvy & tech friendly skill set, and a sophisticated understanding of Microsoft Programs (Excel, Word, Powerpoint, Outlook). Adobe Photoshop/Illustrator is a plus.

The appointed candidate will be offered a salary within the range of USD $65,000-70,000 annually plus the opportunity for a bonus, a comprehensive benefits package including: medical, dental, vision, short and long-term disability, various paid time off programs, employee discount/perks and two retirement plans both with employer contributions. This position is located at our Louis Vuitton Corporate Office in NYC and honors the opportunity for a hybrid on-site schedule.

Additional information

By joining Louis Vuitton, you will receive a generous benefits package*, including but not limited to medical coverage, retirement plan, employee referral bonus program, gym membership and employee discounts. In addition to working with the most talented and inspirational leaders within the luxury market you will also have an opportunity to attend industry renowned training and have access to unparalleled career opportunities both within Louis Vuitton and the LVMH Group.

As a Louis Vuitton employee you will have an opportunity to engage in our Corporate Social Responsibility efforts on both a local & global level with various communities and organizations and to also partake in initiatives to raise funds for our charity partner UNICEF.