Office Assistant 2 Jobs

Agency State Police, Division of

Title Office Assistant 2

Occupational Category Clerical, Secretarial, Office Aide

Salary Grade 09

Bargaining Unit ASU - Administrative Services Unit (CSEA)

Salary Range From $40193 to $49405 Annually

Employment Type Full-Time

Appointment Type Permanent

Jurisdictional Class Non-competitive Class

Travel Percentage 0%

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 8 AM

To 4 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? No

County Albany

Street Address Division Headquarters - Pistol Permit Bureau - Operations

City Albany

State NY

Zip Code 12226

Minimum Qualifications One year in a Salary Grade 6 position or higher,ORHS Diploma and one year of experience in an administrative support role, which includes use of office software (e.g., email, word processing), provision of customer service, business writing, and/or management of an office.

Duties Description Receive, research, and respond to portal messages sent from Counties, Agencies, and New York State Police (NYSP).Communicate with NYSP Members regarding pistol permits and serial numbers.Monitor D-Form mailbox - receive and enter D-forms sent in by NYSP Members. Appropriately pull and file Pistol Permit Bureau (PPB) 1D-forms when members retire.Check for matches when Destructions are entered and respond to email with how many hits there are, if any.Check records listing lost/stolen firearms to make sure the entry has been made into the NYSP Portal.Entering lost/stolen/recovered firearms into NYSP's PPB/Portal.Review NYSPIN alarms in PPB - If there is a match, send a letter to the reporting agency letting them know a weapon they reported as lost/stolen has been registered in NYS.Review NCIC alarms in the Portal - If there is a match, send a letter to the reporting agency letting them know a weapon they reported as lost/stolen has been registered in NYS.Respond to inquiries via e-mail, fax, phone calls regarding pistol licenses and serial numbers.Monitor Park Police mailbox and research pistol permit checks for New York State Park Police.Review and process amendments - return to county if necessary.Review and process applications - return to county if necessary.Make corrections in PPB when necessary.Complete any other tasks assigned by supervisors, Sergeants and Lieutenant.

Additional Comments Starting Salary: $40,193.00.Resumes will be evaluated to determine whether candidates will proceed to the interview phase of the process.This position does not require that the candidate have taken and passed a NYS Civil Service examination, or currently hold a qualifying position within the NYS Civil Service System. For additional employment opportunities with the New York State Police please visit our website at https://troopers.ny.gov/civilian-employment.

Some positions may require additional credentials or a background check to verify your identity.

Name Mr. Christopher Siciliano, Director of Human Resources, Attention: Non-Sworn Hiring Unit

Telephone 518-457-3840

Fax

Email Address [email protected]

Address

Street 1220 Washington Avenue

Building 22

City Albany

State NY

Zip Code 12226

Notes on Applying Kindly submit a memorandum of intent and complete resume via Email to [email protected] in the Subject line: Attention: Non-Sworn Hiring Unit, Office Assistant 2 PPB Operations