Office Assistant (Jamaica) Jobs

GUGCS Office Assistant

Mission Statement: The Growing Up Green Charter School (GUGCS) supports children to be conscious, contributing members of their community through a rigorous, anti-racist, anti-bias, curriculum and an engaging green culture. Graduates of GUGCS will be prepared to attend high-performing schools where their interdisciplinary academic foundation, knowledge of sustainability, and strong sense of self sets them apart as leaders and social justice advocates of the future.

Operations

Create a neat, welcoming & organized office environment (Front desk should be clean and organize daily) Communicating with parents regarding all aspects of school life, receiving and passing on information, between parents and teachers/administrators, including phoning parents to ascertain reasons for pupils’ absence/lateness. Process late arrivals and follow-up with the families of absences and lateness. Note all calls and notes on OC (attendance Tab and Note Tab) and inform Office Manager and Operations Manager

• Manage any issues with printers, restock with paper every day and throughout the day
• Participate in professional development and training activities as required/necessary.
• Support Parent Coordinator in parent meetings and events including set up, email communications to staff and printing promotional materials
• Send out weekly enrollment updates and filling open student seats
• Assist in receiving, counting, opening, unpacking, dating, stamping, recording, sorting and distributing incoming mail, documents, books, materials and supplies
• Other task as needed
• Maintain Lost & Found, organized and locked
• Maintaining and updating student record in our online databases.
• Assist with inventory control and inform Office Manager for low supplies
• Clerical work as needed (copying, filing, mailings, etc.)
• Send out email notifications to staff when a student leaves early and note on the school system for attendance report purposes.
• Maintain school supply closet organized and stock
• Assist each day with lunch/recess duty, dismissal and front desk coverage
• Welcome parents & visitors maintains accurate visitor logs, respond to visitors & parent requests as appropriate
• Organize and update student records
• Assists in executing special projects (i.e. event set-up, research, cleaning, etc.) as assigned.
• Draft enrollment flyers, mailers, and recruitment materials with support of Associate Director of Operations
• Support in ordering during summer months and other high ordering times
• Assisting with all admissions related tasks such as new parent registration

Skills

Positive attitude. Maintains a positive attitude while meeting goals even in the face of significant obstacles and uncooperative people. Communicates confidence to others. Is not distracted by negativity. Demonstrates a sense of humor and perspective about setbacks. Answers phone calls in a pleasant, informed manner for the purpose of providing information and creating good image of the school

Critical Thinking. Demonstrates reasoned identification and evaluation of facts in making decisions. Withholds judgment while gathering information. Is creative in exploring information, options and alternatives. Demonstrates sound judgment.

Effective Communication. Speaks clearly and appropriately to the intended audience in both formal and informal settings. Expresses appropriate gestures and nonverbal communication. Remains focused on point at hand during communication. Listens and reacts to questions from others appropriately.

Works Independently and Collaboratively. Obtains necessary information and clarification from their supervisor when given an assignment so that they do not need to ask again later. Completes assignments on time without significant supervision or reminders and is not be distracted by co-workers or other issues while completing work. Able to prioritize work. Works with courtesy, tact, and diplomacy in dealing with others, and the ability to work cooperatively as part of a team.

Confidentiality. Able to honor confidential information for staff, students and families.

Minimum Qualifications

• Excellent organizational skills
• Superb time management skills
• Strong commitment to Growing Up Green Charter School's mission and green theme
• Proficient experience with Microsoft and exceptional computer skills
• Ability to work in a fast-paced environment
• Maturity, sense of humor and strong work ethic
• Demonstrated ability to work collaboratively

Education

• Bachelor’s Degree in Finance, Education or other related field required
• At least 1 to 2 years administrative experience, preferably in an educational setting

Required Certificates & Licenses: NYC DOE/Fingerprinting & Background Clearance

MINIMUM EDUCATION REQUIRED: 4-year degree