Office Assistant 1 Jobs

Agency People With Developmental Disabilities, Office for

Title Office Assistant 1

Occupational Category Clerical, Secretarial, Office Aide

Salary Grade 06

Bargaining Unit CSEA Local 658 (NYS Teachers’ Retirement System)

Salary Range From $34152 to $42251 Annually

Employment Type Full-Time

Appointment Type Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%

Workweek Mon-Fri

Hours Per Week 40

Workday

From 8 AM

To 4 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? No

County Franklin

Street Address 2445 State Route 30

City Tupper Lake

State NY

Zip Code 12986

Minimum Qualifications PREFERRED REQUIREMENTS:

• Ability to work effectively with the Department.
• Strong background in applicable software applications such as Microsoft Word and Excel and agency databases.
• Ability to effectively communicate in a professional manner both verbally and in writing.
• Ability to work independently.
• Previous experience in duties referenced above.
• Reliability as evidenced by a review of time and attendance records.Transfer Qualifications: Any permanent Office Assistant 1Promotional Opportunities: Anyone reachable on the current Civil Service ListProvisional Opportunities: In the event that there is not a valid eligible Civil Service list; candidates who meet the qualifications below may be qualified for a provisional appointment:Note: If you are appointed provisionally, you must take the nextscheduled Civil Service examination for this title and your score mustbe reachable on the resulting eligible list before you can bepermanently appointed. If you do not pass the examination or achievea reachable score, you may not be retained.Minimum Qualifications: The examination currently used to fill this position is called Beginning Clerical Worker. There are no education or experience requirements.OPWDD is committed to creating and sustaining a culture of inclusion. We believe that we are most effective in managing and improving our service system with a diverse team of employees. With such a large workforce, we rely on the collective individual differences, life experiences, knowledge, self-expression, ideas and talent that our employees bring to their work. This speaks to our culture and is a key part of our successes. As we continuously recruit people for our team, we welcome the unique contributions that applicants bring in terms of their education, culture, ethnicity, race, sex, gender identity and expression, nation of origin, age, languages spoken, veteran’s status, color, religion, disability, sexual orientation and beliefs.

Duties Description PRIMARY DUTIES AND RESPONSIBILITIES:

• Take notes and write up the meeting minutes, from any meeting, as needed.
• Assist in the filing of statewide ITM reports.
• Maintain various listings for Staffing purposes.
• Manage and process the Identification Card system for various districts within OPWDD.
• Provide back up for the statewide PSES invoice filing and tracking system.
• File, update and complete work order submissions
• Maintaining records of all Safety Officers and notifying them when Training is needed.
• Answer questions for and provide information to various parties regarding agency activities, transactions and procedures.
• Other duties as assigned.
• Maintain, update and correct records and files.
• Receive, screen and review various documents and/or forms.
• Operate various communication systems such as telephones and computers, and keep records of such communications.
• Provide back up to other OA2s within PSES Safety Departments statewide.
• Answer phones, develop and complete forms, assist customers, create or assist in the preparation of reports, charts, and other related activities.
• Establish new files by coding and numbering forms, creating folders and compiling relevant material.

Additional Comments Please note:

• All OPWDD employees must be eligible and maintain eligibility for full and unconditional participation in the Medicare and Medicaid programs. Continued employment will depend on maintaining eligibility.
• Preference will be given to OPWDD employees impacted by closures. If you are being impacted by closure, please indicate this on your resume/cover letter.
• Employees on long term leave can bid on positions but must be able to report to work within fourteen (14) days and be able to perform the essential functions of their positions with or without reasonable accommodation (RA). If an employee believes that they need a reasonable accommodation, they should contact the NYS OPWDD Reasonable Accommodation Unit at (518) 486-7222 or e-mail at [email protected] to obtain information and RA forms.
• OPWDD IS AN EQUAL OPPORTUNITY/AFFIRMATIVE ACTION EMPLOYER
• For more information on PSLF, please visit www.studentAid.gov/publicservice
• Position may be eligible for Loan Forgiveness via the Public Service Loan Forgiveness program:
• For CSEA positions: Local Bidding Agreements will be honored.

Some positions may require additional credentials or a background check to verify your identity.

Name Sunmount OHRM

Telephone 518-359-4150

Fax 518-359-4161

Email Address [email protected]

Address

Street 2445 State Route 30

City Tupper Lake

State NY

Zip Code 12986

Notes on Applying Please reference the above EOA #23-99 in all correspondence.