Office Assistant 1 Or Office Assistant 1 (Kb) - 2 Positions

Agency Attorney General, Office of the

Title Office Assistant 1 or Office Assistant 1 (KB) - 2 Positions

Occupational Category Clerical, Secretarial, Office Aide

Salary Grade 06

Bargaining Unit ASU - Administrative Services Unit (CSEA)

Salary Range From $34152 to $42251 Annually

Employment Type Full-Time

Appointment Type Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 8:30 AM

To 5 PM

Flextime allowed? Yes

Mandatory overtime? No

Compressed workweek allowed? Yes

Telecommuting allowed? Yes

County New York

Street Address 28 Liberty Street

City New York City

State NY

Zip Code 10005

Minimum Qualifications Reachable on the Civil Service List for Beginning Office Assistant, OR current NYS Employee with one year or more of permanent or contingent-permanent status as an Office Assistant 1, Office Assistant 1 (KB) OR eligible for transfer via Section 70.1 of the Civil Service Law.Note: If you are appointed provisionally, you must take the next scheduled Civil Service examination for this title and your score must be reachable on the resulting eligible list before you can be permanently appointed. If you do not pass the examination or achieve a reachable score, you may not be retained.

Duties Description These positions are in the Real Estate Finance Bureau - FOIL unit.

• Perform other duties as assigned.PREFERRED QUALIFICATIONS:Proficiency in the use of Microsoft Office Suite Programs (including the use of keyboard shortcuts), Adobe Acrobat, and Web Browsers. Experience working in a high-volume, fast-paced environment.
• Upload digital files to the FOIL web portal for distribution to requestors.
• Screen and redact documents in Adobe Acrobat.
• Search for, gather, compile, and prepare digital and paper records in response to Freedom of Information Law (FOIL) requests within 20 business days of receipt, using databases, Microsoft Excel, and computer directory searches to locate documents.
• Answer telephones and correspond with FOIL requestors about their requests via email and phone. Assist requestors during their appointments to review documents.
• Prepare, edit, and draft email correspondence; proofread and correct work to produce accurate and complete email correspondence.
• Request, track, and return off-site files, and track progress in fulfilling requests using various fields in a web portal.
• Scan paper files into digital form and deliver paper files to the Office’s print shop for scanning and/or copying.
• Must be able to life and carry a box of paper up to 35 pounds.

Additional Comments Candidates from diverse backgrounds are encouraged to apply. The OAG is an equal opportunity employer and is committed to workplace diversity.As an employee of the OAG, you will join a team of dedicated individuals who work to serve the people of our State through a wide variety of occupations. We offer a comprehensive New York State benefits package, including paid leave, health, dental, vision, and retirement benefits, and family-friendly policies. Additionally, the OAG offers a robust Workplace Flexibilities Program with multiple options for employees, including telecommuting (up to two days per week) and alternative work schedules.

Some positions may require additional credentials or a background check to verify your identity.

Name Human Resources

Telephone (518)776-2500

Fax (518)915-7754

Email Address [email protected]

Address

Street Office of the New York State Attorney General

The Capitol

City Albany

State NY

Zip Code 12224

Notes on Applying Email is the preferred method of applying. Please reference Vacancy ID #139113 in the subject line. Please send your cover letter and resume to [email protected] and be sure to indicate how you qualify.