Office Administrative Supervisor Jobs

Calpine Corporation is America's largest generator of electricity from natural gas and geothermal resources with operations in competitive power markets. Its fleet of 76 power plants in operation and one under construction represents nearly 26,000 megawatts of generation capacity. Through wholesale power operations and its retail businesses, Calpine serves customers in 22 states, Canada and Mexico. Its clean, efficient, modern and flexible fleet uses advanced technologies to generate power in a low-carbon and environmentally responsible manner.

The company was established on the premise that a strong commitment to the environment is inextricably linked to excellence in power generation and corporate responsibility. Since its founding in 1984, Calpine has led the power industry in its unwavering commitment to environmental stewardship. In addition, its renewable geothermal plants use steam generated deep below the earth's surface to produce clean, renewable electricity.

Job Summary (includes but is not limited to the following, other duties may be assigned)

The Administrative Assistant Office Supervisor performs a wide variety of highly complex administrative support duties at the direction of the Executive Assistant as well as supervising Office Facilities for Calpine Energy Solutions. The Administrative Assistant / Office Supervisor will manage and be exposed to a wide variety of functions (e.g., Building Facilities Maintenance, Office Work Order requests, etc.) as well as administrative duties as further described below.

Job Responsibilities

Supervisor Functions:

• Negotiate and manage Vendor Contracts and monthly subscriptions; including but not limited to hotels and other off-site meeting and conference spaces, Fitness Room, Towel Service and Kitchen Supplies and other office related contracts.
• Point of contact for building issues including but not limited to; employee parking and general office / facilities related items.
• Order supplies as needed and manage supply inventory for San Diego Office and Home Office Employees.
• Supervise Office Facilities Assistant; manage tasks and supervise schedule.
• Assists with marketing items for sales and coordinates shipping trade show booth.
• Orders employee business cards, billing paper, stationary for the office.
• Codes invoices for all facility related products.
• Maintains vendor files and contacts
• Required occasional evenings or weekends for projects or building issues Work independently under little or no supervision and regularly work with confidential information.
• Maintains and organizes department and project files.
• Responsible for the administration of Employee Security FOB’s.

Administrative Functions

• Coordinates and take lead responsibility on special projects and ad hoc requests of the Executive Assistant.Prepare, edit and draft internal / external correspondence(s), PowerPoint Presentations, create MS Visio, Word and Excel documents as required.
• Coordinate with Administrative Assistant Team to develop and review expense reports by Cost-Center for budgeting purposes.
• Support and provide leadership for Corporate Fundraiser’s, Community Service, as well as Holiday and Employee events.
• Schedule and manage meetings and conflicts on calendars; answer and screen telephone calls, take messages, monitors voicemail; process daily incoming and out-going mail.
• Process and Pre-Approve invoices as directed by Executive Assistant.
• May be required to provide coverage for other Administrative Staff as needed
• Consistently lead complex administrative assignments requiring critical action; assist management with problem solving around reoccurring, systemic problems.

Job Requirements

• This Role may have access to highly confidential information - discretion is required.
• California Public Notary Commission desirable.
• Excellent oral, written, and interpersonal communications skills.
• Demonstrated knowledge of business application software including spreadsheets, databases and word processing.
• Associate’s Degree, Technical/Business School or equivalent preferred. Minimum 5 years’ experience supporting an executive with 2 years of Facilities experience strongly preferred.
• Intermediate level proficiency in Power Point, Excel, Visio, and MS Office products.

Salary Information

Hourly range $24.87 to 34.81

Additional Calpine Information

• Calpine is committed to Equal Employment Opportunity and providing reasonable accommodations to applicants with physical and/or mental disabilities. If you are interested in applying for employment and need special assistance or an accommodation to use our website or to apply for a position, please send an e-mail with your request to [email protected]. Determination on requests for reasonable accommodation are made on case-by-case basis.
• Equal Opportunity Employer of Minorities, Females, Protected Veterans, and Individuals with Disabilities.

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