Branch Office Administrative Jobs

Looking for people with a good customer service attitude, good computer skills, and who are reliable

Bilingual (Englsih/Spanish) skills a major plus for some positions

Most positions are in office but some do offer a hybrid work option Apply today

Experience using Microsoft Office Package, especially Word & Excel

Immediate openings if qualified #StandardPriority

Effective organizational, planning and time management skills

Effective skill interacting with staff, management, vendors and members diplomatically and tactfully

Scorecard criteria requirements as defined by Branch Operations Governance or applicable external experience

Bachelor's Degree in Accounting, Business Administration or the equivalent combination of training, education, and experience

Manage staff to ensure vault opening, closing and balancing procedures are completed

Three years’ experience in grade level 76 (or higher) or applicable external experience

Work within time constraints, meet fixed deadlines, and demonstrate good organizational skills.

High School Diploma (or GED equivalent)

Basic English and arithmetic to include, but not limited to, spelling, punctuation, addition, subtraction, multiplication, and division.

General office practices and procedures.

Office equipment including, but not limited to, computers, telephones, copiers, scanners, fax machines, etc.

Personal Computers and software to include, but not limited to, Microsoft Office Suite.

Support the branch management team administratively

Communicate and implement our administrative and risk management guidelines and policies

Passionate about the client experience, with strong interpersonal skills

Business management, administration and support

support the branch management team administratively

communicate and implement our administrative and risk management guidelines and policies

Five years of administrative assistance experience required including responsibilities for managing an office.

Manage all visitors, vendors, candidates, and contractors entering the building

Manage vendor relationships that provide services, supplies or office equipment to site

Manage conference room scheduling and set up for meetings

Excellent interpersonal, written, and verbal communication skills.

Ability to manage conflict and handle difficult situations in a professional manner

Minimum 12 years related management experience, including 5 or more years managing an office with multiple technical disciplines

Demonstrated ability to meet finical goals, project management, business development, sales and marketing, recruitment and retention of staff.

Responsible for the managerial direction of an Branch office.

Manages the office financials to generate a positive net return.

Champion sales and marketing activities. Identify opportunities and manage team efforts for submittals, proposals, presentations, contract negotiation and related activities.

Responsible for development and retention of managers and staff. Interpret policies, purposes, and goals of organization to staff.

Comprehensive 6-month training including an experienced peer to help mentor you

Full-time Associates receive the following benefits:

Ability to manage multiple priorities in a deadline driven environment

A wide support network that extends from your branch office to your region to the home office

You'll often work independently but will have a team of thousands backing you every step of the way

Delivering exceptional personalized service to ensure clients feel understood and informed

Demonstrated leadership, management, and motivational skills

Excellent organizational and time management skills

Building and expanding on skills by engaging in educational opportunities

Working with the Fleet department to manage drivers, DOT licensure requirements, maintain records, and reconciliation of fuel cards as needed

Excellent people skills, able to manage, motivate and discipline if necessary

Possess electrical solid, construction, and solar skills/knowledge

Delivering positive, reliable and memorable phone service experiences to our wealth management clients

Proficient with Microsoft Office applications as well as Client Relationship Management (CRM) and Document Management workflow system

Excellent verbal and written communication skills

2+ years of Front Desk/Receptionist work experience

Benefits are available to full-time associates who work more than 30 hours a week.

Re-stock supplies, beverages and keep breakroom clean

Oversees the supervision and management of the following branches at WKVC: Human Resources, Payroll, Financial Services, and Procurement.

Strong written and verbal communication skills

Strong organizational skills are necessary as well as the ability to multi-task

SPECIAL REQUIREMENTS (AGE, LICENSURE, REGULATION, ETC.):

Recommends policy and procedural changes to the Administrators to increase operational efficiency.

Prepares and delivers oral & written communications to other agencies, state & federal government officials on all activities of branch operations.

Strong organizational and time management skills, with the ability to prioritize tasks effectively.

2-4 yrs minimum of office management, office administration, or operations management experience

Prior experience in a leadership or management position required.

Prior Office Management experience preferred.

Proven experience as an office manager or in a similar administrative role.

Coordinate and oversee the company's administrative functions, such as vendor management, technology support, and record-keeping.

Consistently lead complex administrative assignments requiring critical action; assist management with problem solving around reoccurring, systemic problems.

Supervise Office Facilities Assistant; manage tasks and supervise schedule.

Order supplies as needed and manage supply inventory for San Diego Office and Home Office Employees.

Demonstrated knowledge of business application software including spreadsheets, databases and word processing.

Excellent oral, written, and interpersonal communications skills.

Equal Opportunity Employer of Minorities, Females, Protected Veterans, and Individuals with Disabilities.

Strong knowledge of compliance, contract management, and HR

Oversee office logistics, including supplies, equipment, and facilities management.

Proven experience as an Administrative Manager or Office Manager.

Manage office budget and expenses.

Ensure company compliance with legal and regulatory requirements.

Manage contract administration and maintain contract databases.

Ordering supplies, filing, and management of incoming and outgoing mail

Preparing month-end and monthly close material as directed by the Controller and Branch Manager

Ensuring all hourly personnel, weekly timesheets and changes are accurately entered into the payroll system on-time

Entering and updating work orders and cost codes for the weekly labor posting

Generating the weekly aged account receivables report and conducting client follow-up

Advising on the most appropriate and effective collection methods, communications, and resources; participating in collection actions as needed

Experience working with large office management

Bachelor’s degree or equivalent combination of education and experience.

A minimum of two years of administrative experience or an equivalent combination of education and experience.

Coordinate with building facilities/security to ensure compliance with policy and emergency evacuation procedures, and supports other initiatives/requirements as needed

Perform other responsibilities associated with this position as may be appropriate.

Experience working with Army or DoD executive organizations

Previous banking, financial services, or mortgage experience preferred, but not required.

Assisting with special events planning.

Ensure branch sticks with the annual marketing calendar and plans.

Establish and maintain record keeping and filing systems for the branch.

May perform administrative duties such as conducting research, updating databases/CRM, and preparing collateral materials.

Various personal administration tasks, as needed, to support the marketing director.

Comprehensive 6-month training including an experienced peer to help mentor you

Full-time Associates receive the following benefits:

Ability to manage multiple priorities in a deadline driven environment

A wide support network that extends from your branch office to your region to the home office

You'll often work independently but will have a team of thousands backing you every step of the way

Delivering exceptional personalized service to ensure clients feel understood and informed

Comprehensive 6-month training including an experienced peer to help mentor you

Full-time Associates receive the following benefits:

Ability to manage multiple priorities in a deadline driven environment

A wide support network that extends from your branch office to your region to the home office

You'll often work independently but will have a team of thousands backing you every step of the way

Delivering exceptional personalized service to ensure clients feel understood and informed

Comprehensive 6-month training including an experienced peer to help mentor you

Full-time Associates receive the following benefits:

Ability to manage multiple priorities in a deadline driven environment

A wide support network that extends from your branch office to your region to the home office

You'll often work independently but will have a team of thousands backing you every step of the way

Delivering exceptional personalized service to ensure clients feel understood and informed

Comprehensive 6-month training including an experienced peer to help mentor you

Full-time Associates receive the following benefits:

Ability to manage multiple priorities in a deadline driven environment

A wide support network that extends from your branch office to your region to the home office

You'll often work independently but will have a team of thousands backing you every step of the way

Delivering exceptional personalized service to ensure clients feel understood and informed