Administrative Secretary Ii Jobs

Administrative Secretary II Southwestern Community College District Work Site: 900 Otay Lakes Road, Chula Vista, CA 91910 Department: School of Education, Humanities, Social and Behavioral Sciences District ValuesIncumbents in District positions are expected to exhibit an equity-minded focus, responsiveness, and sensitivity to and understanding of the diverse academic, socioeconomic, cultural, gender identity, sexual orientation, and ethnic backgrounds of community college students, and employees, including those with physical or learning disabilities, and successfully foster and support an inclusive educational and employment environment. Responsibilities:Under the direction of the Dean, School of Education, Humanities, Social and Behavioral Sciences, support and assist the Dean, faculty, staff and students. Perform a wide variety of administrative and secretarial duties; serve as a liaison between the Dean, faculty, staff, students and other District and community officials; plan, coordinate and implement on-going operations and activities of the department. REPRESENTATIVE DUTIES:

• Office management principles and methods.
• English usage, grammar, spelling, punctuation, and vocabulary.
• The report contains information regarding campus security and personal safety including topics such as: crime prevention; public safety authority; crime reporting policies; programs to prevent dating violence, domestic violence, sexual assault, and stalking; the procedures the College will follow when one of these crimes is reported; and other matters of importance related to security on campus. The report also contains information about crime statistics for the three most recent calendar years concerning reported crimes that occurred on campus; in certain off-campus buildings or property owned or controlled by the College or a recognized student organization; and on public property within, or immediately adjacent to and accessible from the campus. This information is required by law and is provided by the SWC College Police Department. Drug and Alcohol Abuse Prevention Plan (DAAPP) – More information about the DAAPP, including the Drug Free Environment and Drug Prevention Program Policy and Procedure and Biennial report can be found in the Health and Safety Section of the campus Consumer Information page ( http://www.swccd.edu/index.aspx?page=1084) To apply, visit: https://jobs.swccd.edu/postings/4280 Copyright ©2022 Jobelephant.com Inc. All rights reserved. Posted by the FREE value-added recruitment advertising agency jeid-7ee1560d61918345a18170d1ef49f742 PandoLogic. Keywords: Secretary, Location: Chula Vista, CA - 91910
• Prepare reports, correspondence, and related materials. Education and Experience:Any combination equivalent to: two (2) years college-level course work in Office Information Systems.ANDTwo (2) years secretarial experience. Minimum Qualifications: (Faculty and Academic Administrator Positions Only) Desirable Qualifications: SalaryRange 20, Steps 1-7, $4,713.17-$5,962.
• Operate computer terminal and related equipment for the preparation and maintenance of a variety of complex documents, correspondence, reports and related materials; input data and perform computer functions; update course files and various computerized files.
• Perform related duties as assigned. Knowledge and Abilities:MUST HAVE KNOWLEDGE OF:
• Assemble diverse data, prepare, and compose reports, correspondence from oral and written directions and related materials.
• Collect and compile statistical and financial data and other information for inclusion into special and periodic reports.
• Record-keeping techniques.
• Operation/procedures of computer system and multiple computer software programs.
• Receive, open and distribute mail; receive visitors, schedule appointments, screen visitors and telephone calls and refer to appropriate staff members.
• Work independently with little direction.
• Demonstrate sound judgment in the application and interpretation of new and existing College policies and procedures.
• Communicate effectively with others, both orally and in writing.
• Record and transcribe dictation at an acceptable rate of speed.
• Initial placement for external applicants is Step
• Oral and written communication skills. MUST HAVE ABILITY TO:
• Work confidentially with discretion.
• Prepare, process and distribute budget transfers; research and compile data necessary to purchase Division instructional and office equipment; monitor each discipline's projects and grants accounts and maintain budget expenditures.
• Modem office practices, procedures, and equipment.
• Make simple arithmetic calculations.
• Assist in the process of day/evening student evaluations; organize, coordinate and clarify the process for tenured/non-tenured review, peer evaluation, classroom visitations for full and part-time faculty; adhere to deadlines set by the Human Resources Office.
• Serve as liaison with Human Resource Office in regard to the appropriate budgets for faculty load/salary, schedule development, faculty schedules and contract generation.
• Perform complex secretarial assignments.
• Interpret and apply specific rules, policies and procedures of the specific office or program to which assigned.
• Meet schedules and timelines.
• Collect and process preliminary curriculum review and new curriculum proposals; edit College catalog sections pertaining to the Division to assure completeness and accuracy; implement catalog changes in class schedule and course outlines.
• Plan, organize, coordinate, prioritize, perform, and delegate work.
• Transcribe communications; draft, prepare and edit a variety of correspondence, memoranda, reports and other materials; record and transcribe minutes; compose routine correspondence as assigned; type from rough draft or oral directions.
• Analyze situations accurately and adopt an effective course of action.
• Establish and maintain cooperative working relationships with others.
• Telephone techniques and etiquette.
• Prepare and supervise absence reports for full-time and adjust faculty and classified employees; prepare, process and distribute hourly classified and student time-sheets and consultant contracts.
• Maintain complex and varied files and records.
• An excellent benefits package which includes medical, vision, dental, retirement, vacation, and generous sick leave package. Start Date As soon as the successful candidate is identified and following the subsequent governing board approval. Screening DeadlineAll application materials must be received on-line at https://jobs.swccd.edu. Position is open until filled. Applications received by the first screening deadline of 11:59 p.m. on Friday, July 7, 2023 are guaranteed to be reviewed by the selection committee. Any application received after the deadline is not guaranteed a review. Work Schedule:Monday-Friday: 8:00 a.m.-5:00 p.m. (Approximately). Work schedule may be adjusted to meet the needs of the School. Successful candidate may be assigned to any of the campus sites (Chula Vista, National City, Otay Mesa, and/or San Ysidro). Additional Information: We regret we are unable to accept faxed, e-mailed, mailed, or hand delivered application materials. Only complete application materials submitted through SWC online system will be accepted. To complete and submit your application for this position, please visit our online employment website at https://jobs.swccd.edu. All required information must be submitted online before the review date and time indicated on the job posting. A confirmation number will be assigned if your application packet has been successfully submitted. Assistance with the online application process is available through the Human Resources Office at 900 Otay Lakes Road, Chula Vista, CA 91910; telephone: (619) 482-6395 or e-mail to [email protected]. It is the sole responsibility of the applicant to ensure that all application materials are received by the review deadline date. A separate, complete application packet is required for each position for which you are applying for. All materials included in your application packet become District property, will not be returned, will not be copied, and will be considered for this opening only. Candidates selected for employment with Southwestern Community College District must be fingerprinted by an electronic fingerprinting service (i.e. LiveScan) within 10 days of employment; provide clearance of tuberculosis (dated within the past 4 years and renewed every four years as a condition of continued employment) within 60 days of employment; provide proof of eligibility to work in the United States. In addition to the above, for Faculty/Administrator positions (only), successful candidate must submit official (sealed) college transcripts confirming date degree conferred and/or a valid CA Community College Credential. Reasonable accommodations will be provided to candidates with verified disabilities. Accommodation requests should be made at the time the interview appointment is scheduled. As an Equal Opportunity Employer and in compliance with the Americans with Disabilities Act, Southwestern Community College District will make reasonable accommodations for individuals with disabilities. The Southwestern Community College District shall not discriminate against any person in employment or in any program affiliated with the District on the basis of age, ancestry, color, ethnic group identification, national origin, religion, race, sex, sexual orientation, physical or mental disability, veteran status, or on the basis of these perceived characteristics, or based on association with a person or group with one or more of these actual or perceived characteristics. Notice of Availability of the Annual Security Report – Southwestern College is committed to assisting all members of the community in providing for their own safety and security. The Annual Security Report is available on the SWCPD website at https://www.swccd.edu/student-support/safety-and-security/jeanne-clery-act/. If you would like to receive a hard copy of the Annual Security Report, which contains this information, you can stop by the SWC College Police Department or you can request that a copy be mailed to you by calling (619) 482-63
• Interpersonal skills using tact, patience, and courtesy.