Executive Sales Administrative Assistant

Are you looking for a supportive, collaborative workplace with great teams and inspiring leaders? You’ve come to the right place. We’re looking for ambitious people who share our values and want to make every day better for people around the world. If this sounds like you, and the career below sounds exciting, we’d like to hear from you.
Working Arrangement
Hybrid

Are you looking for unlimited career opportunities to develop and succeed? With work that challenges and makes a difference and a flexible and supportive environment, we can help our customers achieve their dreams and aspirations.
We are looking for a motivated Executive Sales Administrative Assistant to join our growing team in our Boston office!
Responsibilities Include

• Responsible for calendar management and scheduling for department staff.
• Prepare expense reports, process invoices and track expenses for department staff.
• Identify opportunities to enhance and optimize internal processes.
• Train and assist teammates to utilize business applications and administrative systems.
• Review incoming communications and coordinate an efficient and timely response.
• Respond independently to inquiries and situations using discretion and judgment.
• Support senior leadership of US Retail Distribution.
• Prepare documents and draft communications on behalf of senior management.
• Arrange travel and assist with event planning for department staff.
• Interact directly with key internal personnel and clients in a highly professional manner.
• Apply retention principles to properly store department records and confidential data.
• Organize and attend meetings, take detailed notes, and assist with project management.
• Complete various ad hoc projects and support rollout of strategic initiatives.
• Maintain department policies & procedures. Ensure records are accurate and up to date.
• Work with others to ensure the effectiveness of the sales support ecosystem.

Job Requirements

• Strong interpersonal and communication skills, both verbal and written.
• Proficiency with MS Office suite (Outlook, Word, PowerPoint & Excel).
• Ability to set priorities, balance multiple tasks, meet deadlines.
• Detail orientated and able to work in a fast-paced environment.
• College Degree preferred with 1 to 2 years of business experience.
• Excellent organization and time management skills.
• Adaptable to rapidly changing priorities and able to handle confidential information.
• Highly motivated, enjoys collaborating and thrives in a team setting.

What motivates you?

• You think big, with curiosity to discover ways to use your agile approach and enable business outcomes.
• You share your humanity, helping us build a diverse and inclusive work environment for everyone.
• You take ownership and build solutions, focusing on what matters.
• You obsess about customers, listen, engage and act for their benefit.
• You thrive in teams and enjoy getting things done together.
• You do what is right, work with integrity and speak up.

What can we offer you?

• A focus on growing your career path with us.
• Professional development and leadership opportunities.
• A competitive salary and benefits packages.
• Flexible work policies and strong work-life balance.
• A growth trajectory that extends upward and outward, encouraging you to follow your passions and learn new skills.

Our commitment to you

• We lead with our Values every day and bring them to life together.
• We foster an inclusive workplace where everyone thrives.
• Continuous innovation
• We create opportunities to learn and grow at every stage of your career.
• Championing Corporate Citizenship
• Values-first culture
• We build a business that benefits all stakeholders and has a positive social and environmental impact.
• We invite you to help redefine the future of financial services.
• Boundless opportunity
• Delivering the promise of Diversity, Equity and Inclusion

Manulife is an Equal Opportunity Employer
At Manulife/John Hancock, we embrace our diversity. We strive to attract, develop and retain a workforce that is as diverse as the customers we serve and to cultivate an inclusive work environment that embraces the strength of cultures and individuals. We are committed to fair recruitment, retention, advancement and compensation, and we administer all of our practices and programs without discrimination on the basis of race, ancestry, place of origin, colour, ethnic origin, citizenship, religion or religious beliefs, creed, sex (including pregnancy and pregnancy-related conditions), sexual orientation, genetic characteristics, veteran status, gender identity, gender expression, age, marital status, family status, disability, or any other ground protected by applicable law.
It is our priority to remove barriers to provide equal access to employment.
A Human Resources representative will work with applicants who request a reasonable accommodation during the application process. All information shared during the accommodation request process will be stored and used in a manner that is consistent with applicable laws and Manulife/John Hancock policies. To request a reasonable accommodation in the application process, contact [email protected].
#Hybrid
Every career at Manulife/John Hancock provides the opportunity to learn new skills and move your career forward. Ready to make an impact somewhere? What are you waiting for? Apply today.
About John Hancock And Manulife
John Hancock is a unit of Manulife Financial Corporation, a leading international financial services group that helps people make their decisions easier and lives better. We operate primarily as John Hancock in the United States, and Manulife globally, including Canada, Asia and Europe. We provide financial advice, insurance and wealth and asset management solutions for individuals, groups and institutions. Assets under management and administration by Manulife and its subsidiaries were CAD$1.3 trillion (US$1.1 trillion) as of June 30, 2021. Manulife Financial Corporation trades as MFC on the TSX, NYSE, and PSE, and under 945 on the SEHK. Manulife can be found at manulife.com.
One of the largest life insurers in the United States, John Hancock supports more than 10 million Americans with a broad range of financial products, including life insurance, annuities, investments, 401(k) plans, and education savings plans. Additional information about John Hancock may be found at johnhancock.com.
Manulife is an Equal Opportunity Employer
At Manulife/John Hancock, we embrace our diversity. We strive to attract, develop and retain a workforce that is as diverse as the customers we serve and to foster an inclusive work environment that embraces the strength of cultures and individuals. We are committed to fair recruitment, retention, advancement and compensation, and we administer all of our practices and programs without discrimination on the basis of race, ancestry, place of origin, colour, ethnic origin, citizenship, religion or religious beliefs, creed, sex (including pregnancy and pregnancy-related conditions), sexual orientation, genetic characteristics, veteran status, gender identity, gender expression, age, marital status, family status, disability, or any other ground protected by applicable law.
It is our priority to remove barriers to provide equal access to employment. A Human Resources representative will work with applicants who request a reasonable accommodation during the application process. All information shared during the accommodation request process will be stored and used in a manner that is consistent with applicable laws and Manulife/John Hancock policies. To request a reasonable accommodation in the application process, contact [email protected].
Salary & Benefits
The annual base salary for this role is listed below.
Primary Location
Boston, Massachusetts
Salary range is expected to be between
$42,750.00 USD - $71,250.00 USD
If you are applying for this role outside of the primary location, please contact [email protected] for the salary range for your location. The actual salary will vary depending on local market conditions, geography and relevant job-related factors such as knowledge, skills, qualifications, experience, and education/training. Employees also have the opportunity to participate in incentive programs and earn incentive compensation tied to business and individual performance.
Manulife/John Hancock offers eligible employees a wide array of customizable benefits, including health, dental, mental health, vision, short- and long-term disability, life and AD&D insurance coverage, adoption/surrogacy and wellness benefits, and employee/family assistance plans. We also offer eligible employees various retirement savings plans (including pension/401(k) savings plans and a global share ownership plan with employer matching contributions) and financial education and counseling resources. Our generous paid time off program in the U.S. includes up to 11 paid holidays, 3 personal days, 150 hours of vacation, and 40 hours of sick time (or more where required by law) each year, and we offer the full range of statutory leaves of absence.
Know Your Rights I Family & Medical Leave I Employee Polygraph Protection I Right to Work I E-Verify I Pay Transparency
Company: John Hancock Life Insurance Company (U.S.A.)