Executive Assistant - $100-130K

Join a leading international financial services company that specializes in providing innovative solutions to clients worldwide. With a strong commitment to excellence and a global presence, our client is seeking an experienced Executive Assistant to support a senior leader.

As an Executive Assistant, you will play a pivotal role in ensuring the smooth functioning of the office of a senior leader within this dynamic international financial services company. You will use your extensive experience in the financial sector to anticipate needs, manage complex calendars, facilitate efficient communication, and provide indispensable administrative support to our senior leader.

*Must be a MA Resident with ability to commute onsite 3 days a week

Responsibilities:

• Build and maintain relationships with key stakeholders, both internally and externally, to facilitate smooth collaboration and communication.
• Maintain confidentiality and manage sensitive information, documents, and data with the utmost discretion.
• Track and reconcile expense reports, ensuring accurate and timely submissions.
• Prepare meeting agendas, materials, and presentations; attend meetings to take minutes and track action items, following up as needed.
• Organize domestic and international travel arrangements, including flights, accommodations, visas, and itineraries, ensuring a seamless travel experience.
• Coordinate and manage the senior leader's calendar, scheduling appointments, meetings, and conference calls across multiple time zones while prioritizing conflicting demands.
• Provide administrative support for various projects, including research, data analysis, and preparation of reports.
• Act as a gatekeeper, effectively managing and filtering incoming communications, emails, and requests, and responding on behalf of the senior leader when necessary.

Qualifications:

• Meticulous attention to detail in all aspects of work, from scheduling to document preparation.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant office software.
• Proactive problem-solving skills, anticipating challenges and providing solutions to ensure smooth operations.
• Ability to thrive in a fast-paced, ever-changing environment while maintaining composure under pressure.
• A minimum of 8 years of experience as an Executive Assistant within the financial services industry.
• Demonstrated ability to handle confidential and sensitive information with the utmost professionalism and discretion.
• Excellent verbal and written communication skills, enabling effective interaction with stakeholders at all levels.
• Strong understanding of financial concepts, terminology, and operations, allowing effective communication and support within a financial environment.
• Exceptional organizational and time-management skills, with the ability to manage multiple tasks and priorities efficiently.
• Bachelor's degree or equivalent qualification preferred.

Benefits:

• 3 weeks vacation + 12 holidays + sick time
• 100% paid healthcare
• Annual bonus
• Paid OT
• 401K match