Executive Assistant Jobs

Job Type

Full-time

Description

Roers Companies is seeking an energetic, dedicated professional to join our team in Plymouth, MN as a Executive Assistant.

About Us

Roers Companies is a 2023 Star Tribune Top 200 Workplace and an emerging leader in real estate investment, development, construction, and property management. Headquartered in Plymouth, Minnesota, we’re on a mission to elevate multifamily housing nationwide by developing and operating market-rate and affordable housing. Since our founding in 2012, our team has developed more than $2.2 billion in real estate, representing 11,000 homes. In 2023, we were selected as the Minnesota Real Estate Awards’ Developer of the Year. Our team thrives on purpose-filled work, an entrepreneurial spirit, and unlimited growth potential.

About You

You’re passionate about your work and strive to achieve ambitious goals. You offer an extra hand and aren’t afraid to ask for help when needed. You act with integrity and empathy for the people around you. You get the big picture while executing the little details. In other words, you share our corporate values — passion, work ethic, teamwork, integrity, and ownership mindset.

Responsibilities

As an Executive Assistant, you will provide day-to-day and long-term support to the Chief Financial Officer and the finance team as needed.

• Manage the CFO’s inbox: flag emails that need immediate attention, respond to emails on behalf of the CFO as needed, manage the archive folders, follow cyber risk prevention best practices.
• Organize and maintain shared task boards with CFO, prioritize tasks appropriately, monitor deadlines and complete assignments with excellence.
• Book travel arrangements including flights, hotels, rental cars, restaurant reservations, and site tours.
• Draft and/or edit documents and presentations.
• Ad hoc tasks as assigned.
• Coordinate document signing and delivery of signed documents to the appropriate parties.
• Coordinate the renewal of CFO’s professional licenses.
• Host onsite meetings, including scheduling, sending reminders, ordering catering, greeting guests, and completing follow-up tasks.
• Open, sort, and distribute mailed correspondence.
• Read submissions, letters, agendas, memos; determine importance; and manage accordingly.
• Maintain database of usernames and passwords for CFO.
• Work closely with the CFO on projects supporting the finance team’s goals and collaborating with other members of the finance team as needed.
• Manage and maintain CFO’s calendar, including scheduling of corporate meetings, employees’ weekly check-ins, travel booking, professional and personal events.
• Track/submit credit card expenses and complete monthly coding.

Requirements

• High School Diploma orGED, Bachelor’s degree strongly preferred
• Entrepreneurial mindset – loves to be challenged, determined to win, puts clients and teammates first, collaborative, inquisitive, self-motivated, and operates on trust.
• High integrity – trusted, direct, truthful. Embodies confidence and admits mistakes.
• Exceptional communication skills and ability to interact with wide range of people.
• Ability to perform the physical functions of the position, which may include, but are not limited to: ability to walk property, including up to 4 flights of stairs.
• Maintain neat, well-groomed, professional appearance.
• Strong interpersonal, oral and written communication skills.
• Must be organized, detail oriented and have good time management skills.
• Ability to work a flexible schedule.
• 5+ years of experience in supporting and/or administrative roles

Benefits & Perks

Our full-time employees are eligible for these benefits and perks:

• Free Stays in our Properties’ Guest Suites
• 401k Match
• Gym Membership Reimbursement
• Equity Opportunity with Match
• Paid Parental Leave
• Medical, dental, and vision insurance including HSA
• Employer Paid Long-Term Disability
• Voluntary Life, AD&D, and Short-Term Disability insurance
• Free Weekly Office lunches and Fully Stocked Fridge
• Monthly Social Outings
• Rent Discount if you choose to live at one of our properties
• Shorter Friday Workdays During Summer
• Employer Paid Basic Life Insurance
• Competitive PTO and Paid Holidays

Roers Companies is focused on building a workforce that is diverse and inclusive. We are an Equal Opportunity Employer and consider applicants for employment without regard to race, color, religion, sex, orientation, national origin, age, disability, genetics, or any other basis forbidden under federal, provincial, or local law.

Candidates will be required to pass a criminal background check and motor vehicle report.

In order to be considered for this position, applicants must complete a survey at this link:

https://go.cultureindex.com/s/83Iy24550b

#RoersCompaniesCareers