Executive Assistant $100K Jobs

Our client is a dynamic and established company based in Boston, MA. They are seeking a highly organized and professional Executive Assistant to provide comprehensive support to our executive team. This role requires exceptional organizational skills, attention to detail, and the ability to thrive in a fast-paced environment.

Responsibilities:

• Heavy Calendar Management: Effectively manage and maintain complex executive calendars, including scheduling and coordinating meetings, appointments, and conference calls. Ensure all commitments are properly prioritized and that conflicts are resolved in a timely manner.

• Domestic and International Travel: Arrange and coordinate all travel logistics for executives, including flights, accommodations, ground transportation, and visa requirements. Provide detailed itineraries and travel documents, ensuring executives' travel plans align with business objectives and preferences.

• Expense Reporting: Accurately track, reconcile, and submit expense reports on behalf of executives in a timely manner. Ensure compliance with company policies and assist in resolving any discrepancies or issues that may arise.

• Communication Management: Act as the primary point of contact for internal and external stakeholders, screen and prioritize incoming correspondence, calls, and emails. Draft and prepare professional and confidential correspondence, presentations, and reports as needed.

• Meeting Coordination: Schedule, prepare agendas, and take minutes for executive meetings. Coordinate meeting logistics, including room setup, audiovisual equipment, and catering, if necessary.

• Document Management: Manage and maintain confidential documents, records, and files in both physical and electronic formats. Ensure proper version control and organization to facilitate efficient retrieval and secure storage.

• Relationship Building: Establish and maintain strong working relationships with internal and external stakeholders, including executives, clients, partners, and vendors. Provide exceptional customer service and serve as a trusted representative of the executive team.

Qualifications:

• Exceptional organizational and time management skills, with the ability to meet deadlines.
• Bachelor's degree or equivalent experience preferred.
• Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
• Strong calendar management skills with the ability to prioritize and multitask effectively.
• Strong problem-solving abilities and resourcefulness in handling challenges.
• Proven experience as an executive assistant or in a similar administrative role.
• Excellent verbal and written communication skills, with keen attention to detail.
• Ability to work independently with minimal supervision and collaboratively in a team environment.
• Discretion and ability to maintain strict confidentiality of sensitive information.

This is a full-time position based in Boston, MA. The successful candidate will enjoy a competitive salary, comprehensive benefits package, and the opportunity to work in a stimulating and rewarding environment.