Executive Operations Assistant Jobs

Denver, CO/Remote
Nuclear Networking is an award-winning digital marketing agency hat was ranked top 5% in the nation on Inc 5000. Our team is composed of experienced professionals, who are some of the best in the industry. We work with a variety of clients across the United States in diverse industries. We are committed to customer satisfaction and have a passion for customer success. Our people are what makes us an exceptional agency to work with, but what sets us apart from our competition is the value we have for technology.
We have built a team of awesome people, with great attitudes, energy, and a relentless work ethic! We are excited to continue growing our team of high-talent, like-minded people! Do you want to join a fast-paced, entrepreneurial, and highly motivated team? If so, read on!
Benefits For The Executive Operations Assistant

• Employee Ownership Opportunity
• PTO and Paid Holidays
• Medical Insurance
• Dental Insurance
• $70,000-$75,000 annual salary
• Paid Parental Leave
• Vision Ins
• 401 Matching

Qualifications for the Executive Operations Assistant:

• Strong sense of urgency and follow through with escalations.
• Proven experience 3 years as an Executive Assistant or Operations Assistant in a corporate environment.
• Ability to handle sensitive and confidential information with integrity.
• Excellent organizational and time management skills, with the ability to prioritize tasks and meet deadlines.
• Exceptional verbal and written communication skills.
• Proficient in using productivity tools and software such as G Suite and project management tools.
• Proactive attitude and ability to anticipate needs and take initiative.
• Strong problem-solving skills and ability to adapt to changing priorities.
• Strong attention to detail and accuracy in all aspects of work.

Outcomes we Expect from our Senior Account Manager:

• Compile reporting into Executive Summaries, providing high level detail for easily digestible reviews.
• Process and track invoices, expenses, and other financial documentation.
• Assist in the planning and execution of operational initiatives, including process improvements, workflow optimization, and implementation of new systems.
• Track project timelines, milestones, and deliverables, and provide regular status updates to stakeholders.
• Maintain and update operational documentation, including policies, procedures, and manuals.
• Run and review daily, weekly, monthly, quarterly, and yearly reports, including managing KPI dashboards, providing routine readouts
• Assist in managing and coordinating various projects and initiatives, ensuring timely execution and delivery.
• Coordinate project meetings, prepare agendas, and document meeting minutes and action items.

Competencies needed from the Executive Operations Assistant:

• Collaboration : Collaborate with cross-functional teams to ensure effective communication and coordination between departments.
• Communication : Facilitate effective communication ensuring weekly reporting meetings have current data and status.
• Teamwork : Foster positive working relationships with team members, outsourced partners, and stakeholders, promoting a collaborative and productive work environment.
• Administrative Support : Handle confidential and sensitive information with discretion and professionalism.
• Augmentation : Escalate accordingly to ensure client, vendor and team issues are flagged and responded to in a timely manner.

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