Executive Assistant-Aerospace Jobs

Summary Of The Role

To support the Director of Aerospace and his management staff with day to day activity to help maximize effectiveness of time and effort. At times this role will support others on the Aerospace team with meetings and general coordination.

Tasks And Responsibilities

The primary function of the position is to provide support by being proactive and a self-starter in ensuring that the Director and Management Staff can be most effective and focused on strategic matters. Key tasks are:

• Provide day-to-day administrative support and manage complex calendars.
• Arrange and coordinate complex domestic and international travel arrangements
• Help to support Employee Engagement, The Aerospace 5C’s, The OneTSS Initiative, Sustainability and Internal Marketing
• Manage sensitive and proprietary information with discretion and confidentiality
• Helps facilitate, and at times documents notes of meetings; outcomes and follows up on actions.
• Coordinate and arrange meetings and schedules
• Type, edit and proofread documents and correspondence
• Problem solves as needed to get resolution on organizational obstacles (such as IT issues; or other issues blocking organizational progress)
• Distributes weekly, monthly and quarterly reports to the team
• Collect Presentations from others in preparation for meetings; review and ask for revisions as needed
• Team player rib - assist other managers as needed for special projects
• Other duties as assigned.
• Prepares reports by collecting and analyzing information
• At times may be asked to attend meetings as the spokes person for the Management Team
• Filing and Storage of Aerospace contracts, NDA’s and LTA’s
• Create PowerPoint presentations
• Daily review and prioritization of email and other correspondence

Education And Experience

• 4 year College degree or equivalent work experience required
• Minimum 1 year experience as an Executive Assistant, Sales Support, Customer Service or other relevant business field
• Knowledge of basic business acumen required

Competencies

• Strong analytical, decision making and problem solving skills
• Proficiency in the use of business operational software (Oracle JDE, SAP) is beneficial
• Strong written and verbal communication skills
• Proficient in the use of Powerpoint, Microsoft Word and Excel
• Strong people and relationship building skills
• Willingness to learn and open to personal development
• Ability to keep confidentiality and respect this protocol
• Strong organizational skills with the ability to multi-task with attention to detail and accuracy

Travel

• Executive Assistant is a local based position
• Travel may be required internationally, candidate must be able to travel outside of the US without restrictions.
• Limited travel requirements will be 5%-10% of the time per year.

Application

Apply Here

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Last Application Date 09/21/2023

As an EEO/Affirmative Action Employer all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran or disability status.