Executive Assistant, Airport Jobs

The Airport Executive Assistant supports the needs of the Airport through administrative, organizational, communications, and operational responsibilities for the Director and Commission. The salary range for this position is $22.31 to $32.40 per hour with a hiring range of $22.31 - $27.36 per hour, depending on qualifications and experience. Position will close to applicants on: Tuesday, May 30, 2023 at 12:00 P.M. M.D.T.
To learn more about our exceptional Loveland community and the benefits of working for the City, please view our video Working at Loveland.
Essential Job Functions

• Develop and maintain ongoing proficiency with computer, software and system support functions.
• Serves as secretary of the Airport Commission. Prepare agendas, minutes and materials for meetings.
• Supports financial data entry including procurement, requisitions, invoicing, purchasing cards, payroll, and purchase orders.
• Prepare information and presentations for public meetings.
• Responsible for the creation and updating of content for reports, research, and data analytics.
• Land and facilities lease administration, organization, and compliance.
• Assist with Airport emergency support, and disseminate information for crisis communications in the event of airport emergencies with the public and media
• Manage and maintain communications and marketing functions including management of website, social media, and other communications methods.
• Assist with the creation of department budget and inputs into systems.
• Process service agreements, online submittal of invoices, budget reports, payroll, and purchasing card transactions.
• Compose and edit written correspondence, coordinate meetings, and explain policies and procedures.
• Coordinate submittal of information between stakeholders and governing bodies.

Other Job Functions

• Respond to noise complaints with courtesy and a focus on education.
• Collaborate on Airport communications with the City's Office of Communications and Engagement department
• Performs other duties as assigned.
• Manage and maintain inventory of supplies and equipment; purchase and select equipment.

Supervisory Duties
This position has no supervisory or lead role responsibilities.
Job Qualifications
Knowledge, Skills, and Abilities
Required

• Has good organizational skills.
• Exercises prudent judgment within defined practices and policies.
• Exhibits strong communication skills.
• Exercises discretion in handling sensitive information.
• Maintains positive attitude and working relationships.
• Possess a high level of personal accountability and integrity.
• Knowledge of modern office practices, procedures, and equipment.
• Resolve conflicts independently and professionally.

Preferred:

• Has experience with organizational support software systems.
• Understands basic financial accounting system functions and features.
• Experience with website management and social media communications.

Core Competencies
Accountability, Integrity, Transparency & Honoring the Public Trust, Collaboration, Innovation, Safety, Excellent Service with Courtesy and Kindness
Education And Experience
High School Diploma or GED required.
Licensure and/or Certifications
Must possess a valid driver's license.
Directly Related Experience

• Five (5) years of progressively responsible administrative experience.

Preferred Experience:

• Microsoft Office experience.
• Experience in a high volume, extensive public contact office.
• A degree in business or a related field.

Level of Physical Effort
Minimal physical effort typically found in clerical work. Primarily sedentary, may occasionally lift and carry light objects. Walking and/or standing as needed and minimal.
Hazards
Minimal exposure to hazards are typically found in general office environment where there is rarely to no exposure to injury or accident.
Physical Working Environment
Exposure to routine office noise and equipment.
With over 300 days of sunshine, and just 30 miles from Rocky Mountain National Park in the heart of northern Colorado, Loveland is an ideal community for anyone to call home. Known as the Sweetheart City, this vibrant cultural hub is home to nearly 500 sculptures and public art installations, the world-famous Valentine Remail Program, and picturesque views of the Rocky Mountains. The community is bustling with a thriving arts, brewery, foodie and shopping scene. Enjoy headliner concert and theatre productions, professional hockey events, endless community recreation and open space opportunities, art and sculpture shows, and several local festivals. Loveland also boasts an award-winning golf course and an inclusive library and community center. Loveland, Colorado has EVERYTHING YOU LOVE!
In 2020, Loveland was the only Colorado City to win the Governor's Award for Downtown Excellence, is the top residential recycling City in the state for 4 consecutive years and has been ranked as one of the top places to live, work and raise a family in the U.S. and as one of the Most Idyllic Picturesque towns in America.
Apply today to join more than 800 employees who work to meet the core values of: Accountability & Integrity, Transparency & Honoring the Public Trust, Collaboration, Innovation, Safety, Excellent Service with Courtesy and Kindness. The City of Loveland is a diverse and welcoming community organization and our employees enjoy a competitive benefits program, various opportunities for growth and development, and an exceptional work-life balance.
A vibrant community, surrounded by natural beauty, where you belong!
Benefits Information
Benefit Eligible Benefits Package Includes:

• Market based pay & regular performance reviews
• Personal and Professional Development opportunities
• Employee Health & Wellness Center (self/family)
• Retirement 401a, 457, Roth (pre-& post tax) and company match
• Two (2) medical plans, Dental, Vision (for self/ spouse/ children)
• Voluntary 529 College Invest program
• Life Insurance, AD&D, Short-term and Long-term disability, and voluntary Critical Illness Coverage
• Paid vacation, holidays, and medical leave
• Local Government employment is eligible for Public Loan Forgiveness Program
• Comprehensive Employee Assistance Program
• Discounted recreation passes
• Exceptional work-life balance
• Flexible spending including Dependent Care
• Employee recognition program

Reasonable accommodations will be made to enable qualified individuals with disabilities to perform the essential functions.
The City of Loveland provides equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, national origin, sex, sexual orientation, gender identity, disability, genetic information, age, or any other status protected under federal, state, and/or local law.
A driving record and criminal history background check will be obtained pre-employment.