Executive Assistant Jobs

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Job Title
Executive Assistant
As the Executive Assistant, you will be responsible for providing professional administrative support to VP or C-Level executives. If you have the ability to understand high level company procedures and resolve complex issues of an administrative nature this is the role for you!
Roles and Responsibilities: (On-Site Position - Golden, CO)

• Welcome visitors, answer questions and meeting requests directed to executives.
• Compose correspondence that require knowledge of executives’ views, philosophy, and some understanding of technical matters, may sign for executive when technical or policy content has been authorized.
• Research, prioritize, and follow up on incoming issues and concerns addressed to the executives, including those of a sensitive or confidential nature. Determine appropriate course of action, referral, or response.
• Summarize the content of incoming materials, specially gathered information, or meetings to assist executives; coordinate the new information with other sources; draw attention to important matters or areas of conflict.
• Assist and/or perform in any and all areas as assigned.
• Respond to project requests that are of an administrative nature.
• Requisition needed supplies, equipment, and repair and maintenance services through agency channels as needed.
• Prioritize conflicting needs; handle matters expeditiously, proactively, and follow-through on projects to successful completion, often with deadline pressures.
• Proofread and correct prepared materials for grammar, spelling, punctuation, format, syntax, and content.
• Provide a bridge for smooth communication between the executives’ offices and internal departments; demonstrate leadership to maintain credibility, trust and support with senior management staff.
• Plan, coordinate, and ensure the executives schedules are followed and respected. Provide "gatekeeper" and "gateway" role, create win-win situations for direct access to executives’ time and office.
• Work cooperatively with other administrative assistants and other employees at various levels throughout the organization.
• Achieve high performance goals and meet deadlines in a fast-paced environment.
• Independently provide high level administrative support to executives including managing calendars of appointments; completing expense reports; composing and preparing correspondence that may be confidential; arrange complex and detailed travel plans, itineraries, and agendas; and compile documents for travel-related meetings.
• Work closely and effectively with the executives to keep them well informed of upcoming commitments and responsibilities, follow up appropriately. Act as a "barometer," having a sense for the issues taking place in the environment and keep the executives updated.

Job Requirements:
Education:

• High school diploma/GED

Experience:
Three (3) years’ related experience supporting Executives.
Functional/Technical Knowledge, Skills & Abilities:

• CAP-OM or CAP certification preferred.
• Must be able to work with a diverse variety of people from different cultures and backgrounds.
• Strong interpersonal and organizational skills, great attention to detail as well as excellent listening, verbal and written communication skills.
• Knowledgeable in creating and updating complex organizational charts; preferably knowledge with Org Plus software.
• Highly proficient in Microsoft Office (Outlook, Word, Excel, and Power Point).
• Able to balance directing and influencing others with a service mentality and approach.
• Proficient in Adobe Acrobat Pro.

Target Hiring Range
Annual Salary: $63,450.00 - $83,750.00
Actual compensation is commensurate with experience, skills and education. CoorsTek strives to give all qualified applicants equal opportunity and to make selection decisions on job related factors. Do not provide any information on the application which will indicate your race, color, religion, national origin, sex, age, disability, sexual orientation, gender identity, pregnancy, genetic information, veteran status, or any other status protected by law or regulation.
If you like working for a company that makes a real difference in the world, you'll enjoy your career with us!