Executive Assistant-Onsite Jobs

Position Description
Responsible for providing high-level administrative support to the CEO, President, and CFO of Bryan Construction by handling a wide variety of situations involving the administrative functions of the office
Top Responsibilities

• Track and update all professional memberships and associations for senior staff
• Management of sponsorships and attendance at community events
• Track and renew all licensing
• Prepares agendas, makes travel arrangements, and maintains calendars for senior management.
• Performs clerical and administrative tasks to include letters, memos, reports, emails and other documents for senior management

Primary Duties/Responsibilities

• Management of sponsorships and attendance at community events
• Coordinates collection and preparation of operating reports, such as budget expenditures, and statistical records of performance data.
• Issues and interprets operating policies.
• Organizes and arranges for staff members to represent organization at meetings and conferences, using own initiative.
• In executive's absence, ensures that requests for action or information are relayed to the appropriate staff member.
• Interprets requests, helps implement action, and decides whether executive should be notified of important or emergency matters as needed.
• Schedules and attends meetings on behalf of executives, taking notes and recording minutes.
• Track and renew various city, county and/or state licensing requirements
• Performs clerical and administrative tasks including drafting letters, memos, invoices, reports, and other documents for senior staff.
• May compose and sign correspondence for executive.
• Receives incoming communication or memos on behalf of senior staff, reviews contents, determines importance, and summarizes and/or distributes contents to appropriate staff.
• Reads outgoing correspondence for executive approval and alerts writers to any conflicts or departure from policies or executive's viewpoints.
• Prepares reports including conclusions and recommendations for solution of operational and administrative problems.
• Performs office tasks including maintaining records, ordering supplies, and performing basic bookkeeping.
• Arranges travel and accommodations for executives.
• Performs additional duties as assigned by executives.
• Notes commitments made by executives during meetings and arranges for staff implementation.

Required Skills/Abilities

• Extensive knowledge of office administration, clerical procedures, and recordkeeping systems.
• Excellent time management skills with a proven ability to meet deadlines.
• Extremely proficient with Microsoft Office Suite or similar software with the ability to learn new or updated software.
• Excellent organizational skills and attention to detail.
• Excellent verbal and written communication skills.
• Ability to function well in a high-paced and at times stressful environment.

Required Education and Experience:

• Proficient with Microsoft Office Suite (Word, Excel, Outlook, Teams, OneNote, PowerPoint, etc)
• Proven interpersonal skills
• High school diploma or equivalent required; Associates degree in office administration or related field required
• At least three years of administrative and clerical experience required.

Preferred

• Experience with corporate event planning
• 4-5 years of construction/related industry experience
• Bachelor’s Degree in Business Administration or a related field
• Experience with Sage 300 accounting software

The above description reflects the details considered necessary to describe the principal functions of the job and should not be construed as a detailed description of all the work requirements that may be performed in the job.
Please note that the salary information shown below is a general guideline only. Salaries are based upon candidate experience and qualifications, as well as market and business considerations.
Summary pay range: $59,000 - $78,000
Benefits
Bryan Construction is pleased to offer a comprehensive array of valuable benefits to protect your health, your family, and your way of life. We offer Health, Dental, Vision, Health Savings Account (H S A), Accident Coverage, Company Sponsored Basic life and AD&D, Voluntary Life and AD&D, Disability, Employee Assistance Program (EAP), Vacation, Sick Leave, and 401K with Company Matching.
EEO Statement
Bryan Construction is an EEO/AA Employer - applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, disability, genetic information, sexual orientation, gender identity or expression, pregnancy, protected veteran status or other status protected by laws.