Executive Assistant (Legal)- 1385698

Please send resume in WORD format should you be interested in the following Executive Assistant position located in San Francisco CA. This is a full-time, direct-hire position with a salary between 100-110K + bonus + awesome benefits. If you are not interested, please pass along to your colleagues as we do pay referral fees.

Title: Executive Assistant

Location: San Francisco, CA

Salary: 100-110K

Term: Full-time, Direct hire

Sponsor/Transfer Visas: NO

Work Schedule: hybrid – 3 days in the office/week and 2 days remote/week

Hours: 9:00 a.m. to 6:00 p.m. (8-hour workday and we are flexible with hours -- i.e., 8:00 am to 5:00 pm, etc.).

Vaccination Required: YES

• Manage highly confidential/sensitive and non-routine information.
• Organize meetings on behalf of attorney, including scheduling and sending reminders.
• Responsible for reducing document production and administrative tasks from attorney. Proactively taking ownership and responsibility for tasks and assignments
• Proactively manage attorney's calendar on a day-to-day basis, including making appointments and prioritizing sensitive matters, and resolving any calendaring/scheduling conflicts and regularly communicating to ensure that attorney is aware of changing priorities and commitments.
• Works with little to no supervision.
• Manage and co-ordinate all aspects of attorney's external and internal meetings, events and travel, producing detailed itineraries and providing meeting materials in advance and where necessary, to attend meetings as required. Process expense reimbursements.
• Respond or direct to the appropriate person general queries from within the Firm
• Other duties as assigned.
• Liaise with Office Services/Reception and others to ensure the seamless delivery of meetings that are in person and on-site.
• Internal and external liaison on attorney's behalf, making decisions and using judgement as appropriate.
• Acting as a gatekeeper/dealing with all internal and external calls on attorney's behalf.
• Draft email correspondence/communications and liaising with internal communications team/other key stakeholder groups relevant to role.
• Utilize Services (i.e., Document Services, Overflow Assistance, etc.) when and where appropriate
• Monitor and respond to and action incoming emails/communications on behalf of attorney. Organize and prioritize large volumes of information (i.e., emails, phone calls, etc.)
• Minor accounting dues (i.e., liaise with Accounting to review and process monthly bills before submitting to attorney for review).
• Provide administrative assistance, such as writing and editing e-mails, drafting memos, and preparing communications on attorney's behalf

Technical Skills, Qualifications and Experience:

• Proactive (i.e., trouble-shooting) in certain instances wherein insufficient and/or lack of instruction are provided.
• Maintain high levels of confidentiality.
• Attention to detail and accuracy.
• A minimum of Intermediate knowledge of Word, Excel, and PowerPoint.
• Have solid organizational and planning skills.
• Judgment and decision-making ability.
• Looks for ways to improve processes and/or procedures
• Intermediate knowledge of office systems (i.e., Intapp Time, Intapp Open, etc.).
• Collaborates well with others at all levels.
• Understands Firm structure and available resources
• Some analytical ability is required to find solutions to various administrative problems and prioritize workloads
• Actively pursues opportunities for self-development/collaboration
• Can work independently prioritizing work and meeting intense deadlines
• Extensive Executive Assistant and Legal Secretarial experience; work experience in a legal or professional services environment.
• Problem Analysis and problem solving skills.
• Very able to complete fine hand manipulation (heavy typing, dialing, filing); sitting/standing/walking/stooping; ability to lift to 25 lbs
• Excellent English verbal and written communication skills
• Team player.

#amsstaffing

#theamsway