Executive Assistant, Legal Affairs

Job ID

10052964

Location

Los Angeles, California, United States

Business

Date posted

At Disney, we‘re storytellers. We make the impossible, possible. We do this through utilizing and developing cutting-edge technology and pushing the envelope to bring stories to life through our movies, products, interactive games, parks and resorts, and media networks. Now is your chance to join our talented team that delivers unparalleled creative content to audiences around the world.

Do you have experience supporting senior attorneys or executives? Are you looking to continue your career in the exciting and fast-paced field of media and entertainment? The Walt Disney Company is looking for a seasoned Executive Assistant to support 20th Television. Highly Organized, Self-starter, and Excellent Communicator are keywords for the Executive Assistant. As the face of your legal team within The Walt Disney Company, your professionalism, loyalty and attitude are a reflection of the office, and as such, are a key component to its success. This position requires teamwork with other assistants, paralegals, and attorneys in the legal department. Applicants should have a cooperative work style, a strong work ethic and a positive attitude with respect to problem solving.

The Executive Assistant will support three attorneys in Legal Affairs, supporting the production and development of television series for 20th Television.

Job Responsibilities

On any given day, your responsibilities might require:

• Helping with meeting preparation, including agenda prep and distribution, making copies of documents and presentations, ordering refreshments, etc.
• Assisting with all general administrative functions such as mailings, filing, and organization (both digital & physical)
• Supporting the legal team with assorted administrative duties, including ensuring all department IT needs are met and/or supported; planning and coordinating department off-sites, special events, etc.
• Assisting in review, analysis and reconciliation of invoices and expenses
• Maintaining various files, databases, and filing systems for the supported attorneys
• Assisting with any special projects as needed
• Managing and tracking expense reports and receipts; reconciling corporate credit card accounts regularly
• Exercising discretion and the highest level of ethics in connection with confidential information
• Interfacing with external parties and internal executives to coordinate meetings for the legal team in a timely and efficient manner maintaining a high level of professionalism
• Answering phones, maintaining Outlook calendars and contact lists (including scheduling meetings and calls across domestic and international time zones); photocopying, scanning, and mailing documents; tracking matters and key dates
• Revising and redlining Word documents; drafting or revising and maintaining records of legal correspondence; organizing emails and documents for appropriate filing; preparing and updating Excel spreadsheets (including data entry)

Qualifications

• Willingness and initiative to learn the various business units supported by the Legal team and Disney processes and procedures
• Bright, energetic, upbeat and reliable person who can support the team over a wide range of issues, has strong organizational and communication skills
• Experience supporting a number of executives/attorneys at one time and appropriately balancing priorities, in a large law firm or multi-national corporate legal department is a plus
• Strong general computer and internet research skills
• Readiness to learn SAP Workplace and Document Management Systems
• Advanced calendaring and word processing knowledge
• Proficiency in Microsoft Office (including Word, Outlook, Excel, PowerPoint, SharePoint)
• Highly organized, attentive to detail, strong proofreading skills, and ability to multi-task effectively
• Readiness to learn redlining, drafting, and revising legal documents and correspondence
• Excellent written, verbal and interpersonal communication skills to assure successful interaction with all levels of employees and external contacts
• A minimum two years of experience supporting executives in a corporate or legal position
• Self-directing team player who prioritizes effectively, takes initiative and quickly adapts to changing events while maintaining a positive disposition
• Responsible, professional demeanor and sound judgment, including maintenance of confidentiality

Some of the Disney perks we offer include:

Admission to our theme parks, paid time off, 401K participation, discounts on a wide variety of offerings, medical/dental/vision insurance and educational reimbursement-just to name a few.

Additional Information

The internal title for this position is Secretary V.

The hiring range for this position in Los Angeles is $49,938 to $66,990 per year based on a 40-hour work week. The amount of hours scheduled per week may vary based on business needs. The base pay actually offered will take into account internal equity and also may vary depending on the candidate’s geographic region, job-related knowledge, skills, and experience among other factors. A bonus and/or long-term incentive units may be provided as part of the compensation package, in addition to the full range of medical, financial, and/or other benefits, dependent on the level and position offered.