Executive Administrative Assistant (Kingston Pa)

We are healthcare service company and are seeking a highly motivated and detail-oriented Executive Admin Assistant to support our executive team. The successful candidate will be responsible for providing administrative support to the executives, managing their schedules, handling correspondence, making travel arrangements, and coordinating meetings and events. The Executive Assistant must be organized, proactive, and able to work independently in a fast-paced environment.

Responsibilities:

• Conduct research and prepare reports, presentations, and other documents as required
• Manage the executives’ calendars, including scheduling appointments, arranging meetings, and coordinating travel arrangements
• Handle confidential information with discretion and maintain a high degree of professionalism at all times
• Maintain accurate records, including contact lists, filing systems, and databases
• Coordinate events, such as conferences, seminars, and team-building activities
• Prepare and distribute agendas, minutes, and other documents for meetings and events
• Act as the first point of contact for the executives, handling phone calls, emails, and correspondence
• Manage expense reports and ensure they are submitted in a timely manner
• Make travel arrangements, including flights, accommodation, and transportation, for the executives and other staff members as required

Requirements:

• Ability to handle confidential information with discretion
• Ability to work independently and prioritize tasks
• Strong organizational and time-management skills
• Bachelor’s degree in Business Administration, Communications, or related field preferred
• Excellent communication and interpersonal skills
• Proficient in Microsoft Office and Google Suite
• Ability to work in a fast-paced environment and adapt to changing priorities
• 3+ years of experience as an Executive Assistant or in a similar role
• Ability to multitask and meet deadlines
• Detail-oriented with a high degree of accuracy

We offer a competitive salary package and comprehensive benefits, including health insurance, retirement plan, and paid time off. If you are a proactive and detail-oriented Executive Assistant looking for a challenging and rewarding opportunity, we encourage you to apply.

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