Executive Administrative Assistant Jobs

Perceptive, professional, and highly organized assistant prepared to support clerical and organizational needs of the Executive Director; includes logistics for Board and other meetings, accurate minutes and records of donations; provides additional support/assistance for Communications/Events functions; manages awarding of Head Start scholarships and other special projects as requested.

• Requires a proactive approach to problem-solving with strong decision-making skills.
• Prepare/produce routine and special reports from source material, including confidential material.
• Other additional and/or alternative duties as assigned from time to time, including supporting other departments or Executives as needed.
• Helps manage the ED’s paper flow and stays on top of critical assignments. Comes up with ideas and make recommendations that will streamline work and identifies incidents that require immediate attention.
• Requires significant flexibility and adaptability as well as technical skills to meet deadlines in a fast-paced, fluid environment.
• Provide logistical support for Child Start events as requested.
• Responsible for any additional special or one-time projects that require organizational skills and particular or detail-oriented attention.
• Complete a variety of special projects including creating PowerPoint presentations, spreadsheets, special reports, and agenda material.

Requirements

• Requires a high level of confidentiality.
• Requires three to five years of related experience.
• Requires proficiency with Word, Excel and PowerPoint.
• Requires strong customer service skills, including ability to respond courteously under pressure.
• Requires excellent writing and proofreading skills, including spelling, grammar, and punctuation.
• Requires attention to detail.
• Requires emotional intelligence to grasp situations and convey level of urgency to Executive Director.
• High school diploma or equivalent required. College level courses in business preferred.
• Requires ability to organize projects involving multiple activities and/or participants, and to do so timely.
• Requires ability to synthesize and summarize information, draw conclusions for consideration.
• Requires ability to learn additional software as needed.

Benefits
Child Start's Executive Administrative Assistant position pays $16.77/hour.