Executive Assistant Jobs

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Position Summary:

This is a hands-on, part-time position, with the possibility of future full-time employment. Salary is based on experience and education. Part-time salary range is $28,840 o $35,760. Part-time employees are eligible for some of the Company benefits and are subject to the terms, conditions, and limitations of each benefits program. The Executive Assistant directly supports the CEO/General Manager by organizing calendars, scheduling meetings, taking notes/records, and producing reports or presentations as assigned. Applies extensive knowledge to complete complex, specialized assignments/tasks in creative and effective ways. Comprehensive understanding of the general/technical aspects of the job. Works on complex projects in nature and requires considerable judgment, initiative, collaboration, and technical/specialized knowledge to resolve problems and/or develop recommended solutions.

Essential Duties and Major Responsibilities:

• Prepares materials and prepares board room for board meetings.
• Analyzes unit operating practices, such as recordkeeping systems, forms control, office layout, suggestion systems, budgetary requirements, and performance standards to create new systems or revise established procedures.
• Performs all aspects of administrative support for the CEO/General Manager.
• Coordinate's collection and preparation of operating reports, such as budget expenditures and statistical records of performance data.
• Note's commitments and required actions directed by the CEO/General Manager during meetings and arranges for staff implementation.
• Assist with other duties as assigned.
• Interprets requests, helps implement action and decides whether the President should be notified of important or emergency matters as needed.
• Regularly prepares reports, including conclusions and recommendations for solutions to ensure operational and administrative problems are handled correctly.
• Interprets policies; develops resolutions to problems or refers complaints about the appropriate response.
• Researches, evaluate, analyzes problems, and confers with appropriate staff.
• The CEO/General Manager's absence ensures that requests for action or information are relayed to the appropriate staff member.
• Reads outgoing correspondence for the CEO/General Manager's approval and alerts writers to any conflicts or departure from policies or the CEO's viewpoints.
• Assist or manage projects as assigned by the CEO/General Manager.
• May serve as the CEO/General Manager's representative at meetings and express the CEO/General Manager's viewpoints.

Education:

• High School diploma or equivalent required.
• Bachelor's degree in business or a related field is strongly preferred.

Experience:

• 3+ years of administrative support in a senior/executive role, or related experience, required.

Specialized Skills:

• Adept in technology – Microsoft Office and Adobe.
• Resourceful, with the ability to maintain the highest level of professional discretion.
• Proficient at taking and maintaining accurate notes/records.
• Must have a valid driver's license with a clean driving record.
• Excellent time management skills.
• Ability to anticipate the needs of the team and organization.
• Ability to multi-task and prioritize tasks quickly and confidently.

Supervisory Expectations: This job has no supervisory responsibilities.

In accordance with Federal civil rights law and U.S. Department of Agriculture (USDA) civil rights regulations and policies, the USDA, its Agencies, offices, employees, and institutions participating in or administering USDA programs are prohibited from discriminating based on race, color, national origin, religion, sex, gender identity (including gender expression), sexual orientation, disability, age, marital status, family/parental status, income derived from a public assistance program, political beliefs, or reprisal or retaliation for prior civil rights activity, in any program or activity conducted or funded by USDA (not all bases apply to all programs). Remedies and complaint filing deadlines vary by program or incident.

Persons with disabilities who require alternative means of communication for program information (e.g., Braille, large print, audiotape, American Sign Language, etc.) should contact the responsible Agency or USDA’s TARGET Center at (202) 720-2600 (voice and TTY) or contact USDA through the Federal Relay Service at (800) 877-8339. Additionally, program information may be made available in languages other than English.

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