Executive Assistant Jobs

Overall Responsibility

Supports the administrative team by scheduling, planning, assisting, and providing the follow-up in all areas of administrative functions. Provides support in the area of accounts payable.

Essential Functions

Key tasks and responsibilities

• Maintains physician call schedule.
• Maintains patient and hospital confidentiality at all times.
• Receives, sorts and distributes all incoming mail to appropriate persons.
• Processes accounts payable by entering invoices, collating P.O. with invoice, cutting the checks for CFO/designees review and approval. Mails payments when returned with signature.
• Prepares daily bank deposit.
• Orders and distributes office supplies.
• Provides support to the CEO and physicians.
• Maintains and reconciles petty cash fund.
• Attends Management Meetings, Administrative Meetings, and other meetings as assigned, and provides the documentation for these meetings.
• Greets all patients and families, physicians, and staff in a courteous manner, and assists as needed.
• Answer incoming calls and direct to appropriate destination.

Experience required: High school diploma or equivalent. Requires 2-5 years of office management, accounts payable experience.

Job Posted by ApplicantPro