Senior Administrative Assistant Jobs

The Senior Administrative Assistant provides support for top-level commercial executives (i.e. Sales, Business Development and Product Development) and plays an integral part in the day-to-day operations of our successful organization. You bring prior executive-level administrative experience, excellent communication skills, and embody a humble, no-task is too big or too small attitude. In the role, you act with an appropriate sense of urgency and prioritization and be comfortable with ambiguity.

Please note: this role is remote and the selected candidate can work from home. MacroHealth has a strong preference for this person to be located in Kansas City or Chicago.

Key Accountabilities:

• Manage multiple calendars simultaneously, quickly adapting with flexibility as schedules, priorities, and timelines change
• Support a small team of busy executives with their daily and recurring business needs to improve their operational efficiency
• Work under direction of Senior Executive Assistant
• Occasional travel to MacroHealth offices in Kirkland, WA and Vancouver, Canada to facilitate company meetings and events
• Interact with stakeholders inside and outside of the company in a professional and courteous manner, serving as an extension of the executive team and ambassador of company culture
• Constantly look for ways to reduce the administrative tasks of the executive team to enable them to focus on strategic opportunities and leadership

Knowledge, Skills and Abilities:

• Aptitude to quickly learn operational processes, organizational structure, and objectives of the team
• Proficiency with Microsoft Office, specifically Outlook, Word, Excel, and PowerPoint as well as knowledge/team management tools such as SharePoint and MS Teams
• Proven ability to multi-task and handle competing requests and timelines
• History demonstrating a terrific work ethic accompanied by an ever-positive, practical, and helpful attitude
• Understanding and practice using discretion in handling highly confidential matters and interfacing with all levels of individuals, internally and externally
• In-depth experience planning meetings and managing executive calendars including booking travel plans

Required Education and Experience:

• Proven record of successful remote work environment
• 5+ years of executive assistant experience
• Bachelor’s Degree preferred but not required

Benefits:

$75,000 - $90,000 salary DOE

Medical / Dental / Vision insurance

PTO / Holiday Pay

401k plan

MacroHealth is an equal opportunity employer.