Administrative Assistant Jobs

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BASIC PURPOSE AND SCOPE OF POSITION

Perform moderately complex secretarial duties and paraprofessional administrative support for a department director of the parts & wholegoods distribution center.

PRINCIPAL ACTIVITIES :This position does the following in accordance with all applicable Federal, State and local laws / regulations and the Company’s policies, procedures and guidelines:

• Ensure all bills are signed by the correct supervisor, coded properly, and given to appropriate manager for signature. Track monthly expenses in budget spreadsheet. Prepare and distribute monthly report.
• Compose, edit, format and type letters, memorandums, and reports; proofread documents.
• Prepare requisitions for department office supplies, copy machine maintenance, mail room upkeep, meeting set up, company functions & event planning.
• Receive, review, and distribute mail and incoming faxes.
• Update and track department related information including maintaining files, records, logs, and computerized databases.
• Receive and screen telephone calls, letters, and/or visitors; answers routine questions and provides available information to dealers, customers, and department personnel.
• Prepare department related reports, including gathering and summarizing data; distribute reports to management and other necessary personnel.

SPECIAL PROJECTS

As assigned

Minimum Qualifications

EDUCATION, CERTIFICATIONS, AND TRAINING:

Associate’s degree and 1 year related experience.

Skills And Background

• Proficiency using Microsoft Word, Excel, Access and PowerPoint, and the ability to quickly learn and use other software packages.
• Ability to use a computer to enter and/or retrieve information.
• Effective verbal and written communication skills. Knowledge of how to work office equipment; i.e., faxes, postage machines, and copiers.
• Proficiency in time management. Being able to multi-task and make sure where your priorities are, and know that they can change daily.
• Good customer relation skills.
• Ability to perform basic mathematical calculations, addition, subtraction, multiplication, division, use of fractions and percentages.

Language Requirements

Must be able to read, write and communicate in English.

EQUIPMENT OPERATION (% of time, description, nature of service):

Description

Service?

Office equipment including mail machine, fax machine, laminator, copier, folding machine computer, phone, printer.

No

Physical Requirements

Typical office environment.

Additional Information

The position will require walking, standing and sitting at a computer.

Disclaimer

The information provided in the description has been designed to indicate the general nature and level of work performed by incumbents within the classification.This description is not intended to be a comprehensive inventory of all duties, responsibilities, qualifications and working conditions required of employees assigned to this job/classification.This job is intended to include the current essential functions of the job.Management reserves the right to add or modify the duties and responsibilities and to designate other functions as essential at any time.

Kubota is an equal opportunity at will employer and does not discriminate against any employee or applicant for employment because of age, race, religion, color, disability, sex, sexual orientation or national origin.

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