Administrative Assistant Jobs

Job Summary: The Administrative Assistant are required to answer the phone and handle any walk-in traffic. Assist with other administrative duties when directed by the Director. Duties and Responsibilities:

• Prepare and send community mailings.
• Maintains resident and employee confidentiality at all times Job Requirements:
• Greet walk ins and direct them when needed.
• Maintain community phone list.
• Sort and deliver office mail and faxes.
• Must be able to assist in the evacuation of residents during emergency situations.
• Employee is required to use a transfer/gait belt or to obtain the assistance of another employee when attempting to assist residents when lifting or carrying objects in excess of 25 pounds. The employee must be aware that during the normal, routine performance of the essential functions, some of the following body movements may occur naturally, although they may not be a requirement of the job.
• Must have basic computer skills.
• Place maintenance calls for service on office equipment.
• Report to work on time and as scheduled.
• Answer the multi-line phone professionally within the first two rings.
• Data Entry and Filing.
• Must be able to work beyond normal working hours and on weekends and holidays when necessary.
• Comply with the Community’s personnel, safety, and corporate policies and procedures.
• Treat residents, family members, visitors, and team members with respect and dignity.
• Report witnessed or reported allegations of resident abuse/neglect immediately to the Executive Director.
• Maintain the confidentiality of all resident and family information.
• Must be able to perform the essential position functions of the job with, or without reasonable accommodation.
• Assist with new hire packets.
• Prepare and send UPS/FedEx packages.
• Regular worksite hours.
• Assure compliance to all State and Federal regulations including blood borne pathogens, infection control, use of hazardous materials and fire safety.
• Must be able to read, write, speak, and understand the English language.
• If required to operate a motor vehicle for business purposes, must successfully complete the requirements contained in Company’s Motor Vehicles policy.