Administrative Assistant Jobs

Velocity Staff, Inc. is working with an innovative company in the Technology and IT Security space to identify an outstanding professional Administrative Assistant to join their team on a contract for hire basis. The right candidate would be personable, creative, organized and professional and enjoy learning and the opportunity to grow their career within the organization. He/she would be the first point of contact for guests and would provide a wide range of support in the office ranging from event planning to data base support and more. Hours would be Monday through Friday from 8am - 5pm with a once per month 730am - 430pm schedule for a monthly staff meeting.

• Reconcile monthly corporate expense reports for payment.
• Develop documentation, presentations, photocopying, faxing, data entry, and other administrative duties as assigned.
• Perform scheduling tasks including calendar coordination; purchase supplies and reserve conference rooms, create security badges, answer the phones as needed.
• Attend all team meetings as required and provide documentation and minutes as needed.
• Proficient utilizing Microsoft Office programs (Outlook, Excel, and Word)
• Excellent interpersonal skills with the ability to effectively interact with internal and external business partners and staff at all levels.
• Responds promptly to shifts in direction, priorities, and schedules.
• Able to coordinate several projects to a successful completion with little or no supervision.
• Help to create and organize happy hours and social events weekly.
• Excellent written and verbal communication skills including professional phone etiquette.
• Respond to telephone and electronic communications.
• Uses sound judgment and problem resolution skills, often makes decisions in supervisor’s absence.
• Excellent organizational skills including ability to prioritize and coordinate multiple tasks.
• Greets all visitors and guests, directing them to the appropriate staff member.
• Maintain database contacts and creates export lists for merging (i.e. roster and badges and seating charts).
• Thinks strategically and is proactive.
• Prepare correspondence, presentations, email communications, and excel spreadsheets.
• Minimum of two years’ experience working as an administrative assistant.