College Counseling Coordinator Jobs

Non-exempt (hourly) temporary position during the school year - approximately Mid-June to November 2023

Summary:

Reporting to the Director of College Counseling, the College Counseling Coordinator will maintain the reception area, and help with office data management systems, while also playing a key role in welcoming students, college representatives, guests and community members.

Job Responsibilities:

The College Counseling Office (CCO) Coordinator is the first point of contact with students, families, and admission representatives, and therefore plays a critical role in supporting the work of the three full-time college counselors. Will maintain calendars, supervise the reception area, and general office management. As such, the ideal candidate will bring a sense of humor, warmth, and enthusiasm for working with students to the job, in addition to proficiency in database management. The CCO Coordinator takes primary responsibility for processing application documents, and uploading to CRM (Scoir).

This position provides administrative support for all parts of this office and its programming.

• Often serve as the first point of contact for students, teachers, families and college representatives.
• Upload test scores, transcripts and other official documents in support of college applications.
• Office management: organize office space, clerical work, file & data management, order office supplies, and work with IT and Maintenance Requests, as needed.
• Support and manage CCO calendars, schedule appointments for college counselors, as needed, as well as maintain the College Rep Visit calendar. This includes scheduling and coordination of parent and student appointments, College representative on-site visits, meetings, workshops and conferences.

Qualifications:

• Bachelors Degree preferred, HS degree required.
• 2 years of experience working in schools, ideally high schools.

• Demonstrated experience with record keeping and scheduling.
• Demonstrated flexibility to respond to changing demands, priorities, and ability to handle deadlines and pressure with a commitment to high standards.
• Flexibility to respond to changing demands, meet deadlines, diplomacy, discretion, punctuality, and a solutions-oriented approach.
• Strong organizational abilities: Time management, planning, and prioritization skills
• Commitment to working with diverse racial, ethnic, gender, cultural, as well as disabled populations and promoting equity and inclusion in all facets of our work.
• Strong computer skills: Microsoft Excel, Google Docs, Google Calendar
• Strong written and verbal communication skills and problem-solving skills

Other Requirements:

• This is an in-person position.
• Must be fully vaccinated (and boosted) against Covid-19 and show proof of negative TB test within the last four years in addition to participation in background screening.

Head-Royce School Overview

Located on a 22-acre campus in Oakland, California, Head-Royce is a pre-eminent, co-educational, independent, K-12 day school in our 136 year. Our mission is to inspire in our students a lifelong love of learning and pursuit of academic excellence, to promote understanding of and respect for diversity that makes our society strong and to encourage active and responsible global citizenship.

Head-Royce enrolls 900 students in the three separate divisions Lower, Middle and Upper Schools and provides a dynamic, whole-child education to every student. With our Strategic Plan, Bridge to 2022, the schools current initiatives include advancing an innovative, student-centered program, promoting an inclusive community, driving deeper civic engagement, sustaining a culture of balance and well-being and carefully stewarding our resources.

Other Considerations

Compensation: $25.00-32.00 / hour

Location: Oakland, California

Travel: None

Education: Bachelors degree required

Start Date: June 1, 2023

Website: www.headroyce.org

To Apply

Interested candidates are asked to submit a letter of interest and a current resume. Application materials should be submitted through our website.

Head-Royce School is an equal opportunity employer and makes employment decisions on the basis of merit. We want to have the best available person in every job. School policy prohibits unlawful discrimination based on age, color, creed, disability, gender, marital status, national origin or ancestry, race, religion, registered domestic partner status, sexual orientation, physical or mental disability, a medical condition including genetic characteristics, or any other consideration made unlawful by federal, state, or local laws. Head-Royce School seeks to be a community in which every individual is treated with sensitivity, courtesy and respect.

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