Business Operations Jobs

Job Summary (general description of position purpose):

Responsible for the Business Operations of the Hudson, NH office. Job details include timesheet and charge code administration, expense report review/processing, purchasing support, new hire onboarding, facility liaison and occasional meeting support.

Nature of Assignment:

Knowledge, skills & abilities required:

• Self-started who can prioritize tasking from a ongoing, changing list of tasks

• Ability to work well with remote employees and other offices

• Responsible for coordinating office needs (repairs, space deconfliction, etc.).

• Proficiency with Microsoft Office Suite, particularly Excel pivot tables

• SharePoint administration experience preferred

• Oracle business systems experience preferred

• Understanding of administrative functions for Government contract support environments.

Guidelines (level of supervision required to perform):

• Plans and carries out the work of the office and handles problems and deviations in accordance with established instructions, priorities, policies, commitments and program goals of the supervisor, and accepted practices in the occupation.

• Takes care of many matters and questions including answering substantive questions not requiring technical knowledge; receives requests for information concerning the organization's programs which can be assembled from the record based on a knowledge of the organization, advises when the material can be furnished, and prepares it personally or follows up to see that it is prepared by the staff within the specified time; Actions taken personally include: drafting replies to general inquiries not requiring a technical knowledge of the program; and relaying instructions to subordinate offices, collecting data, preparing reports for higher echelons, or otherwise acting on requests received concerning procedural or administrative requirements.

• Duties frequently include: serving as liaison between the supervisors and employees and arranging meetings involving staff from outside the immediate office.

Essential Requirements:

5+ years of business operations experience

Ability to be in the office as needed (not a 100% remote job)

Must maintain a positive work atmosphere by behaving and communicating in a manner to get along with customers, clients, co-workers and management.

Must be able to secure and maintain a security clearance.

Must be able to read and write effectively in English.

Must embrace Beyond Zero/Safety principles of Jacobs to include; adhering to safe work practices and standards while performing daily tasks, taking responsibility for own and coworkers’ safekeeping and encouraging others to work safely.

Must perform work activities requiring interaction, negotiating, instructing, supervising, persuading or speaking with others.

Must be able to work under supervision and respond appropriately and professionally to criticism from a supervisor.

With the exception of STD/LTD/FMLA & approved time off, attendance is considered essential.

Must be able to work within the hours of 8 am and 5 pm.

Physical requirements – Work is primarily sedentary. Some walking and standing may occur in the course of a normal workday in connection with travel to and from meeting and conferences. May carry light items, such as reports, data products, notebooks and laptops.

Travel requirements – Travel not likely