Assistant Office Manager Jobs

Planful is the pioneer of financial performance management cloud software. The Planful platform, which helps businesses drive peak financial performance, is used around the globe to streamline business-wide planning, budgeting, consolidations, reporting, and analytics. Planful empowers finance, accounting, and business users to plan confidently, close faster, and report accurately. More than 1,300 customers, including 23andMe, Bose, Boston Red Sox, Five Guys, and Zappos, rely on Planful to accelerate cycle times, increase productivity, and improve accuracy. Planful is a private company backed by Vector Capital, a leading global private equity firm. Learn more at www.planful.com.

About the role

If you're aSan Franciscobased professional who wants to dive right in at a fast growing company, this is an opportunity for you to have a tangible impact on our team and culture. After the recent opening of our new office space in the heart of SF, we're hiring a Part Time Office Manager on our People Operations team to spearhead office management of this incredible new space.

Responsibilities include assisting in the administration of office operations, support with event planning, implementing and maintaining office administrative systems, and executing large and small scale tasks while ensuring the smooth running of the office on a day-to-day basis. You'll be the first face a new guest or office goer sees, and manage all the behind-the-scenes details to ensure an incredible office experience. The role requires ownership and flexibility to take action and be proactive between tasks and responsibilities.

This part time position consists of ~20 hours per week in office and is based out of our new San Francisco headquarters located between the Financial District and East Cut.

The ideal candidate has…

• Ability to anticipate needs and proactively propose/execute solutions
• A professional and approachable demeanor
• Able to enthusiastically work within constantly changing priorities and remain flexible
• Experience and comfort with managing multiple tasks and projects independently with minimal supervision
• Detail-oriented, self-starter mentality
• Strong communication skills with the ability to confidently interface with team members at all levels
• A strong work ethic: "No task is too big or small"
• A quick learner mentality - you're hungry to take on new challenges
• Proficiency with Google Suite and comfort with learning new technology

Some day to day tasks include..

• Building management collaboration with third party support (order badges, register visitors, vendor management forms)
• Front of house ownership to welcome all office guests
• Janitorial collaboration with third party support (manage platform responsible for electrical, building and janitorial needs)
• HR file scanning and documentation
• Event management setup, decor, post-event cleanup, registration, and more
• Manage incoming mail and outgoing deliveries
• Kitchen maintenance of coffee machines, snack and drink stocking, inventory management, dishwasher loading, and catering management for weekly menu creation for company-sponsored lunch

Pay Transparency Statement

At Planful our top priority is to support our employees and ensure each individual has access to equal growth opportunities. Pay decisions take into consideration the individual's skillset, experience, knowledge, qualifications for the role, and specific work location.

Our salary band for this role is $20-$25 USD per hour. More details about our company benefits can be found here: https://planful.com/jobs/