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Office Assistant I Jobs

Company

City of Benton

Address , Benton, 72015, Ar
Employment type FULL_TIME
Salary $31,460 - $50,500 a year
Expires 2023-07-24
Posted at 10 months ago
Job Description

Salary range: $31,460-$50,500

Location: Benton Police Department

Department: Police Department

Hours: Full-Time Non-Exempt

:

BENTON POLICE DEPARTMENT




JOB DESCRIPTION

JOB TITLE: OFFICE ASSISTANT I

JOB SUMMARY:

The Office Assistant works under the general supervision of the Office Manager, and is responsible for answering and directing all incoming telephone calls; for maintaining all files and records of incidents; and for receiving money for fines, traffic tickets, warrants and reports for the Benton Police Department. This position is governed by state and federal laws and department policy.

EXAMPLES OF WORK:

  • Answers all incoming telephone calls and transfers to the proper party as needed.

  • Maintains all files and records of incidents made to the Department; inputs reports, traffic tickets and warrants; and keeps up with and prepares UCR reports.

  • Greets and assists the public with inquires of accidents, incidents, court dates, traffic tickets and warrants; answers phone calls and assists the public seeking the same information; and mails or faxes accident and incident reports to insurance companies, other agencies and the general public.

  • Receives money in person or by mail for fines, traffic tickets, warrants and reports from the general public and records same in proper receipt books.

  • Enters daily reports and citations in the computer and matches information in reports for arrest information. Checks computer for an accurate listing of reports and refers those that are incomplete or missing to the Office Manager.

  • Receives and enters all warrants and removes warrants from the computer when served; works closely with the Warrants Officer on status of warrants and mails letters of notification of warrants to out-of-town persons; and receives, enters and deletes all subpoenas for the Courts.

WORK RELATIONSHIPS:

The Office Assistant has frequent contact with department personnel, courts, prosecuting attorney, businesses, insurance companies and the general public.

KNOWLEDGES, SKILLS AND ABILITIES:

  • Ability to maintain filing systems and research files to verify data in various forms and documents.
  • Knowledge of grammar, spelling, and punctuation.
  • Knowledge of record keeping systems.
  • Knowledge of basic arithmetic.
  • Ability to answer the telephone, greet visitors, and provide information and assistance.
  • Ability to communicate effectively orally and in writing.
  • Knowledge of general office practices.
  • Ability to operate standard office equipment.
  • Knowledge of computers and computer programs.

MINIMUM QUALIFICATIONS:

  • The formal education equivalent of a high school diploma; plus three years of training in business office practices, or a related field.

Other job related education and/or experience may be substituted for all or part of these basic requirements upon approval of the Chief of Police.

The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position.

This job description does not constitute an employment agreement between the employer and the employee and is subject to change by the employer as the needs of the employer and requirements of the job change.


To fill out an application online, please click here...Online Application

Or you can fill out a PDF version...

Any questions, please email [email protected].