Administrative Services Assistant Jobs

Summary: under general supervision, is responsible for professional staff work of routine through average difficulty in relieving an executive of Administrative detail; and performs related work as required. An employee in this class routinely performs general assignments to relieve an executive of Administrative detail and other duties which do not require his/her personal attention. Routinely acts as liaison between executives office and the governors office, departmental staff, and other state departments and agencies, local and federal agencies, and community organizations and groups; attends legislative functions and meetings as required to gain information; routinely handles complaints and requests from members of the legislature and other departments, citizens, and employees, as required; attends receptions, luncheons, dinners, and other gatherings in performing personal contact duties. Assigns, trains, supervises, and evaluates assigned clerical and other staff and their work; makes recommendations on personnel actions such as employment, promotion, demotion, transfer, retention, and increases for exceptional performance. Handles routine correspondence including composition of replies and routes to the appropriate operating division for reply; prepares non-routine correspondence as requested; assembles information for speeches, staff meetings, and other purposes; may take minutes at staff meetings. Makes travel arrangements; keeps expense accounts; orders office supplies as needed. Operates standard office machines and equipment as necessary. Education and Experience: Graduation from an accredited high school or equivalent.

RequirementsQualifications

Type

Category

Qualification

Description

Competency

Required

Skills

Others

Correspondence - Email

Proficient (4-6 Years)

Yes

Skills

Others

Correspondence - General

Proficient (4-6 Years)

Yes

Skills

Others

Customer Service Skills

Proficient (4-6 Years)

Yes

Skills

Others

Data Entry

Proficient (4-6 Years)

Yes

Software

Others

Internet

Proficient (4-6 Years)

Yes

Software

Others

Microsoft Excel

Proficient (4-6 Years)

Yes

Software

Others

Microsoft Word

Proficient (4-6 Years)

Yes

Skills

Others

Typing

Proficient (4-6 Years)

Yes

Skills

Others

Verbal Communication

Proficient (4-6 Years)

Yes