Associate Administrative Assistant Jobs

Overview

This Full-Time position is your opportunity to take your financial and analytical skills to the next level with endless possibilities! This position is responsible for multiple job duties including areas of cashiering and settlement, payroll, accounts receivables and payables, and departmental Global Control Standards compliance as well as other duties as assigned. Position will provide support for period end results, as well as run reports and review for any discrepancies or inaccuracies and investigate if necessary.

Responsibilities

• Analytical ability to summarize data, develop recommendations and implement solutions
• Ability to perform all functions with a high degree of accuracy
• Support Management to provide them more time with front line
• Administer specific applications/time bound processes in an accurate and timely manner
• Period End Reconciliation of internal ledgers, trend reporting
• Other duties as assigned to support the team in the administrative function
• Support Community projects
• Provide dedicated administrative support in a professional, confidential and organized manner
• Weekly Payroll Processes as needed, utilizing Kronos Timekeeper and SAP
• Maintain high level of integrity and professionalism in handling confidential material on a daily basis
• Daily Dispute case research and resolution utilizing internal systems
• Work on special projects as necessary
• Ability to work proficiently and calmly under pressure situations
• Daily interaction with all Functional Teams
• Assist with Location Onboarding processes
• Monitor email and phone calls; proactively respond to and/or coordinate issues when possible
• Weekly/Daily research of short pays and rebills, analyzing trends and correcting
• Highly proficient in Microsoft Office (excel, word, power point, outlook)
• Accurate and detail-oriented individual
• Capable of creating customized actionable market reports using pivot tables, advanced formulas or macros
• Ensure participation and compliance with all Payroll/GCS audit procedures
• Organize/maintain department files, both electronic and hard copy
• Basic administrative support (phones, copies, office supplies, etc.)
• Maintain and update distribution and contact lists
• Daily Cashiering Processes, utilizing internal and external systems

Qualifications

• Demonstrate tact, highest integrity, maturity, professionalism, and respect for others, both internally (Functional Teams) and externally.
• Strong communication skills across multiple platforms
• Analytical ability to summarize data, develop recommendations and implement solutions
• Willingness to learn and take on projects
• Proficient in Microsoft Office, specifically in regards to Outlook and Excel
• Must be strong team player and assist other department staff when necessary
• Results oriented with the ability to complete assignments accurately in a timely manner
• Ability to quickly learn various in-house software applications
• Administrative previous experience
• Accurate and detail-oriented individual
• Create Efficiency by meeting SMART objectives to drive business results
• Aptitude to work with minimal supervision
• Excellent analytical skills and the ability to translate analytical findings into actionable solutions and processes
• Self-motivated and high level of initiative
• Provide comprehensive support to team to enable delivery of plan and business priorities
• Ability to handle multiple changing priorities simultaneously in sometimes challenging situations and keeping management involved as needed
• Ability to handle multiple priorities
• Exceptional Attention to Detail
• Ability to function well in a team environment

EEO Statement

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, or disability status.

PepsiCo is an Equal Opportunity Employer: Female / Minority / Disability / Protected Veteran / Sexual Orientation / Gender Identity

If you'd like more information about your EEO rights as an applicant under the law, please download the available EEO is the Law & EEO is the Law Supplement documents. View PepsiCo EEO Policy.

Please view our Pay Transparency Statement