Administrative Assistant Jobs

Sony Music Entertainment is a global recorded music company with a roster of current artists that includes a broad array of both local artists and international superstars, as well as a vast catalog that comprises some of the most important recordings in history. Sony Music Entertainment is a wholly owned subsidiary of Sony Corporation of America.
What you'll do:

• Analyze sales, marketing, radio, and insights information.
• Create promotional one sheets weekly for promo team
• Oversee general office needs, including maintaining adequate office supplies; distributing daily mail, and maintaining subscriptions for trade publications.
• Maintain database of artist calendars
• Help coordinate promotional trips, travel, work orders and more for artists.
• Keep current with buzz artists, see artists perform live, and listen to music to identify opportunities.
• Act as a liaison between RECORDS and a wide array of internal and external contacts including senior management, outside industry contacts, artists, artist managers, vendors, internal departments, etc.
• Prepare business expense reports in a timely, accurate and efficient manner.
• Remain knowledgeable and up-to-date on daily Billboard, Soundscan, BDS, Mediabase, and other trade magazines/publications for music news and relevant information.
• Raise PO#s, process invoices, liaise with AP to make sure radio promo payments are made in a timely manner.
• Maintain database of artist management and booking contacts.
• Assist in radio contesting execution and prize fulfillment
• Schedule meetings, arrange travel, answer phones, and provide overall administrative support to the team.
• Coordinate food orders for meetings and events.

Who you are:

• Exceptional communication and time management skills.
• The ability to manage time and priorities, set and achieve goals and juggle multiple projects/deadlines simultaneously.
• Must be available to work overtime
• Must be able to work independently but be a team player and flexible in a fast-paced environment.
• The ideal candidate has a minimum of 1 year of prior administrative experience. Experience at a label is preferred.
• A proactive, flexible, self-starter who has strong problem solving, social, writing and interpersonal skills.
• The use of discretion and the maintenance of high levels of confidentiality are also required.
• Basic knowledge of Nielsen Music Connect, Mediabase, Shazam and other radio and sales charts.
• Must have a passion for music
• Strong computer skills including MS Office (Word, Excel & Outlook).

What we give you:

• An attractive and comprehensive benefits package including medical, dental, vision, life & disability coverage, and 401K + employer matching
• We invest in your professional growth & development
• Time off for a winter recess
• Voluntary benefits like company-paid identity theft protection and resources for pets, mental health and meditation resources, industry-leading fertility coverage, fully paid leave for childbirth or bonding, fully paid leave for caregivers, programs for loved ones with developmental disabilities and neurodiversity, subsidized back-up child and elder care, and reimbursement for adoption, surrogacy, tuition and student loans
• A modern office environment designed to foster productivity, creativity, and teamwork
• You join an inclusive, collaborative and global community where you have the opportunity to fuel the creative journey
• Our Hybrid with Flexibility approach combines the flexibility of remote working with the benefits of in-person collaboration whenever we need to come together to do our best work. Managers will partner with their teams and employees to establish work arrangements that meet the business, team, and individual needs.

Sony Music is committed to providing equal employment opportunity for all persons regardless of age, disability, national origin, race, color, religion, sex, sexual orientation, gender, gender identity or expression, pregnancy, veteran or military status, marital and civil partnership/union status, alienage or citizenship status, creed, genetic information or any other status protected by applicable federal, state, or local law.