Administrative Assistant Jobs

Ingram Content Group (ICG) is hiring for an Administrative Assistant to contribute to our team in LaVergne, TN just outside Nashville. This person provides administrative support for the Distribution Center. Prepares correspondence, reports, special projects, and related material as requested.

Do you have experience working with publishers? Have a passion for helping publishers be successful?

At Ingram, our publisher-facing business offers more than just traditional wholesale services. It offers fully integrated and relevant solutions for client publishers. Comprised of book printing, digital book, distribution, publishing sales and marketing services, this part of Ingram’s business helps publishers discover more ways to sell content in markets across the globe. Based in the Nashville area, New York, Berkeley and other locations, our teams are collaborative, innovative, dynamic, and passionate about the business.

The world is reading, and it is our goal to connect as many people to the content they want in the simplest ways. If you share that passion, enjoy working in a fast-paced environment and want to contribute to a strategic part of the business that is evolving and expanding, we can’t wait to meet you!

Required Qualifications:

• 5 years of administrative experience
• 6 months work experience which includes walking, standing, lifting/carrying, bending, squatting/kneeling, twisting/turning, climbing, reaching above shoulders, typing/keyboard
• HS Diploma or GED

Preferred Skills:

• Strong communication skills
• Ability to provide writing samples

Key Responsibilities:

• Routes telephone calls, schedules meetings, schedules travel and lodging arrangements, maintains systematic files, greets guests upon arrival for meetings, orders supplies, and maintains expense reports
• Works directly with vendors to negotiate purchasing cost for various supplies.
• Plans, arranges, and purchases supplies for warehouse functions and celebrations which include the calculations for serving full-meals to large numbers of associates in a safe and orderly manner.
• Prepares correspondence, weekly and monthly reports, memos contracts, etc.
• Completes weekly and monthly reports which could include inventory, daily status, variances, efficiency, etc.
• Provides confidential administrative support.
• Provides technical support to department including working with Facility Services (office moves, maintenance work, etc.) Telecom (working on office phones and cell phones), Human Resources and IT (set-up computers and service problems).
• Collects and prepares information for use in meetings with staff members and clients.

Additional Information

Perks/Benefits:

• Casual Dress Code
• Discounted offers to self-publish with IngramSpark®!
• Company match program for United Way donations
• 10 vacation days & 10 sick days accrued annually and 3 personal days
• Wellness program with access to onsite gym and basketball court for associates
• 401K match, Life and AD&D, Employee Assistant programs, Group Legal, & more
• Volunteer opportunities and in-kind drives for non-profits throughout the year
• Free card registration at the Nashville Public Library
• A highly competitive compensation package with generous benefits beginning first day of employment for Medical/Prescription Drug plans, HSA, Vision, Dental and Health Care FSA.
• Avid reader? Numerous opportunities to engage with books and authors
• Take breaks or brainstorm in our game room with ping pong & foosball
• Financial and in-kind opportunities to engage with non-profits in your community
• Encouraged continued education with our tuition reimbursement program

The world is reading, and Ingram Content Group (“Ingram”) connects people with content in all forms. Providing comprehensive services for publishers, retailers, libraries and educators, Ingram makes these services seamless and accessible through technology, innovation and creativity. With an expansive global network of offices and facilities, Ingram’s services include digital and physical book distribution, print-on-demand, and digital learning. Ingram Content Group is a part of Ingram Industries Inc. and includes Ingram Book Group LLC, Ingram Publisher Services LLC, Lightning Source LLC, Ingram Library Services LLC, Tennessee Book Company LLC, Ingram Content Group UK Ltd. and Ingram Content Group Australia Pty Ltd.

Ingram Content Group LLC is an affirmative action/equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, work related mental or physical disability, veteran status, sexual orientation, gender identity, or genetic information.

• EEO Poster in English
• We participate in EVerify.
• EEO/AA Employer/Vet/Disabled
• EEO Poster in Spanish