Administrative Assistant Ii- Counseling And Social Services

Welcome to Grayson College. Grayson College is in the heart of Grayson County and provides a vital link for higher education. GC offers small classes for personalized instruction, affordable tuition, caring, professional faculty, and the convenience of day, evening or online classes. The college serves approximately 5,000 students annually. Grayson’s reputation is highly respected by surrounding universities and industries as an excellent source of quality graduates who bring specialized, skilled and much-needed talents to the workplace.

Administrative Assistant II- Counseling and Social Services Provides mid-level clerical and administrative support to the Guidance and Counseling department.

The salary range of this position is $13.87 to $20.80 per hour.

Benefits

• 5% Performs other duties as needed or assigned.
• Vacation Accrual- 2 weeks per year
• 20% Answers and directs telephone calls; resolves questions and concerns within area of expertise. Collects information and contacts other departments as needed for questions or concerns related to other areas.
• Medical premiums covered by Grayson College for FT employee only
• Personal Leave- 2 days for FT employees per year
• Sick Leave Accrual- 2 weeks per year
• 10% Greets and directs guests to the appropriate person; provides quality customer service by answering questions and providing accurate information about the college and its services.
• 45% Performs clerical duties such as collecting and distributing department mail, preparing correspondence, completing general word processing assignments, filing, sorting, faxing, and distributing information to others.
• 10% Performs basic accounting tasks, such as entering requests for purchase orders, entering invoices to be paid from the proper account, and other basic financial record keeping.
• 5% Assists with meetings and special events sends invitations, makes reservations, prepares materials, orders refreshments, records minutes, and other related assignments.
• Holidays- Labor Day, Thanksgiving Break, Winter Break, Martin Luther King Jr. Day, Spring Break, Memorial Day, and Independence Day
• Tuition-FT employees, their spouse & dependents are eligible for coverage of full Grayson College tuition amount.
• Medical, Dental, Vision, Life, Short & Long-term disability insurances available
• 5% Maintains schedules for individuals, meetings, conference rooms, and/or other special events; coordinates travel arrangements as needed.

Performance Measurements

• Maintains the confidentiality of student information and other private records.
• Attends training and professional development opportunities as assigned.
• Greets all visitors in a courteous, friendly, timely, and professional manner.
• Complies with all state and federal laws and regulations related to higher education.
• Demonstrates the Viking Values of balance, clarity, gratitude, service, teamwork and trust.
• Maintains a professional appearance and demeanor for greeting visitors.
• Answers the phone promptly in a courteous, friendly,and professional manner.

This is not a complete statement of all duties and responsibilities comprising the position.

• Six months to two years of similar or related experience is required.
• A high school diploma or GED is required.
• Requires basic knowledge of Microsoft Word and Excel with aptitude to learn the phone system, email system and other technology applications.
• Must have knowledge of basic customer service skills; demonstrate courtesy and respect toward others.
• Keyboard and 10 key calculator skills are required.
• Must have good verbal and written communications skills.

This position requires three professional references. This position is considered a security sensitive position and will require a criminal background check.

GRAYSON COLLEGE IS AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY INSTITUTION PROVIDING EDUCATIONAL AND EMPLOYMENT OPPORTUNITIES ON THE BASIS OF MERIT AND WITHOUT DISCRIMINATION ON THE BASIS OF RACE, COLOR, NATIONAL ORIGIN, RELIGION, GENDER, AGE, DISABILITY, OR ANY OTHER BASIS PROHIBITED BY LAW.

The employer actively supports the Americans with Disabilities Act and will consider reasonable accommodations. For more information, please contact the human resources office at 903-463-8770 or [email protected].