Administrative Assistant & Floor Administrator

Description

Summary:

This individual is responsible for assisting with the various department needs, which may include departments such as accounting, sales, marketing, and legal. This individual will need strong organizational and verbal skills with working knowledge of Microsoft Office Suite products and proficiency with Excel. As a receptionist this position will be responsible for answering incoming calls, directing calls to appropriate associates, mail distribution, the flow of correspondence, requisition of supplies as well as additional clerical duties.

Essential Duties And Responsibilities

• Maintain weekly Excel tracking sheets.
• Receiving and sorting daily mail/deliveries/couriers.
• Answering, screening, and forwarding any incoming calls while providing basic information when needed.
• Receiving and sorting daily mail/deliveries/couriers for the company
• Maintains corporate records and updates minutes as needed.
• Will be required to perform other duties as requested, directed, or assigned by the assigned Departments.
• Answering, screening, and forwarding any incoming calls while providing basic information when needed.
• Maintain security by following procedures and controlling access.
• Serving visitors by greeting, welcoming, directing, and announcing them appropriately.
• Assists with banking, insurance, and accounting matters required of the Accounting department.
• Covering the Front Desk as needed and for lunchtime rotation
• Perform other clerical duties to support the corporate office such as ordering supplies, credit card reconciliation, etc…
• Maintain security by following procedures and controlling access.
• Serving visitors by greeting, welcoming, directing, and announcing them appropriately.
• Perform other duties to support the corporate office such as ordering supplies and credit card reconciliation.

Requirements

Job Knowledge, Skills, and Abilities:

• This position is subject to sensitive and/or confidential information, requiring a high level of discretion.
• Proven working experience in handling front-office responsibilities
• Solid communication skills both written and verbal.
• Proficient with Microsoft Office and ability to work with numbers.
• Attention to detail and problem-solving skills.
• Ability to organize, multi-task, prioritize and work under pressure.
• Possess excellent time management skills and the ability to prioritize work.

Education And Experience

• High School Diploma or GED.
• Relevant experience required.

Physical Demands

• Regularly required to sit, stand, bend, reach, and move about the facility.
• May be subject to sitting for long periods of time to perform job scope.
• Required to lift up to 25 lbs.

Work Environment

• Valid driver’s license required
• Work will generally be performed in an office environment.
• May be exposed to shop elements such as noise, dust, odors, fumes, and oils.
• Location of position: Corporate Headquarters
• Extended hours may be required.
• Background checks and drug tests required
• May be required to work hours other than the regular schedule

These statements are intended to describe the general nature and level of work to be performed and are not intended to be an all-inclusive list of responsibilities and duties.