Administrative Assistant Jobs

Our people make the difference. We believe in our employees and give them daily opportunities to grow as professionals and make their mark on the business. Each person brings unique skills to his or her role, and with employees around the globe, we have a diverse workforce that we-and our clients-deeply value.

We're looking for people with a wide range of work experiences and skills, as well as those pursuing a career in managed business process services for the first time. We welcome people from diverse backgrounds who want to work hard and who take pride in what they do.

As an employee, you'll have a rewarding and enriching work environment. You will be encouraged to innovate. Your coworkers will respect and value your opinions. Each day, you will have the opportunity to make an impact on a globally recognized company. At Canon, you'll have more than just a job with competitive pay and benefits-you will have a long and rewarding career.

Canon Business Process Services, Inc. offers a comprehensive portfolio of managed services and technology across information and document management, business process outsourcing; and managed workforce services. The company helps clients improve operational business performance while reducing costs and risk. Named a Global Outsourcing 100 Leader in 2018 by IAOP for the twelfth year; Canon Business Process Services is a wholly owned subsidiary of Canon U.S.A., Inc. Learn more at cbps.canon.com; and follow us on Twitter @CanonBPO.

• Flexible schedule and ability to work late hours if needed due to project demands
• Courteous; kind, understanding, even-tempered and diplomatic.
• Collaborate with other Business Services Associates and functional areas (Travel, Finance, IT, Contract Administration, etc) to identify opportunities to streamline workflows, to prioritize key business activities and develop solutions
• Exceptional oral and written communications skills
• Creative innovative and proactive, need to anticipate employee needs and be prepared for every challenge.
• Charismatic ability to inspire, and make believable that whatever the need or problem is, you can handle it.
• Minimum of 2+ years of experience working in a fast paced, Corporate environment
• Bachelor’s degree preferred (not required)
• Respond to changing situations and encourage and help others to do the same
• Ability to manage multiple projects and priorities
• Highly organized
• Confident; ability to make decisions and prioritize. You will have to demonstrate an intimate understanding of the company and services and gain the trust of the employee.
• Develop and maintain strong, credible relationships across business units and deliver business results
• Excellent project management experience a must
• Strong decision-making ability based on company policy; able to work with minimal supervision.
• Demonstrated skills and competencies in assessment, problem solving and practices/policies administration.
• Manage meetings with internal and external customers (scheduling, meeting invites, prepare agendas and collect and distribute materials for meetings, assist in writing meeting minutes, etc)
• Partner with business leaders and their teams to understand Business strategy, products, processes, and systems and to support the day to day operations of your department
• Experience working in the pharmaceutical industry preferred
• Manage complex travel schedules-both domestic and international. Completes expense reports
• Strong business acumen (know all aspects of the company and business including the various programs and personnel to ensure efficient operations)
• Manage all operational detail and issues independently-take ownership for completion
• Hardworking and dedicated; hands on
• Independently resolve moderately complex problems and issues under general supervision using appropriate judgment, discretion, and knowledge
• Gain an understanding of key business initiatives and anticipate the future needs of their team. Based on independent knowledge and understanding, draft agendas, presentations, meeting materials as requested.
• Familiarity with HR concepts, practices and procedures
• Demonstrates professional judgment
• Maintain confidential records and files
• Proactive and Strategic thinker
• RESPONSIBILITIES
• Competent effectively and efficiently manage a vast array of departments and services.
• Manage conflicting priorities and be comfortable in a fast paced environment
• Curious you must be able to get to know the company and the employee.
• Assist in complex project coordination and support departmental initiatives
• A high level of proficiency with the Microsoft Office suite, especially PowerPoint and Excel expertise
• Able to make independent and high quality decisions
• Excellent interdepartmental skills to manage interaction with all levels of internal staff and outside contacts
• Tech savvy, computer skills
• Manage complicated business calendars in Outlook
• Prepare agendas, presentations, handouts, and other written materials for distribution at meetings