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Administrative Assistant Jobs in Mattapan, Suffolk, Massachusetts

Administrative Assistant (719700) Jobs
By MashPoint - Technology & Staffing At Boston, MA, United States
Receives and manages incoming calls while recording accurate messages.
Responsible for scheduling, document control, and office administration, and organizational needs.
Research projects, drafting documents, and routing for documents for approval.
Collects and analyzes data and information and provides MBTA Leadership with a course of action.
Maintains office supply inventory by monitoring the stock to determine inventory levels and confidential employee records.
Evaluate new office products and provide recommendations to Department Leadership.
Administrative Assistant (717395) Jobs
By MashPoint - Technology & Staffing At Boston, MA, United States
Tasks will be to collect and review billing information from the Finance Department and complete and track PSLF forms.
Have to perform data entry.
Must be having experience of photocopying and scanning.
Working experience of Word processing, MS Excel, Microsoft 365, PDF (Adobe Acrobat, etc.)
Note: Possibility of extension to 1 year project, depending on the scope of the project.
Must be well versed in doing video conferencing (Zoom, Teams, etc.)
Administrative Assistant/Receptionist Jobs
By Lillian Montalto Signature Properties At Boston, MA, United States

Seeking a professional receptionist with great telephone and computer skills who can multi-task and administratively support sales as well as other administrative staff and management. Experience ...

Administrative Assistant (713925) Jobs
By MashPoint - Technology & Staffing At Boston, MA, United States
Primary responsibilities include processing licensing applications, license renewals, scanning documents, and data entry.
Excellent written and oral communication skills are essential.
Problem-solving skills are a plus.
Seeking a candidate to provide administrative and clerical support for the public safety licensing program.
Expected to work onsite during regular business hours, Monday through Friday, 8:45 am to 5:00 pm.
Proficiency in all Microsoft Office applications is required.
Administrative Assistant-Retina Jobs
By Ophthalmic Consultants of Boston At Boston, MA, United States
Two years of experience in high volume professional/medical environment preferred.
Experience in customer support and services.
Excellent communication skills, tact and diplomacy.
Demonstrated skill in organizing, planning and prioritizing.
Provides a high level of administrative support.
Maintains control of and orchestrates physician’s clinical and surgical schedule, outside commitments and meetings.
Administrative Assistant - $55K-$65K
By Kennison & Associates At Boston, MA, United States

This award winning architecture and design firm in Boston is seeking an Administrative Assistant to work closely with the Partner's EA/Office Manager. This is a hybrid role where the AA will get ...

Administrative Assistant Jobs
By City of Boston At Boston, MA, United States
Strong knowledge of Microsoft Word, Excel, Access and PowerPoint preferred.
Full working knowledge of Hansen Permitting Software, iNovah Cashiering, and Microsoft Office preferred.
Supervises and monitors administrative staff at CO/CI Counter.
Oversee the administrative support for the Certificate of Occupancy and Annual Certificate of Inspection processes.
Collaborate with the Chief Building Inspectors to schedule inspections throughout the year for license renewals.
Responds to inquiries related to Certificates of Inspection and Certificates of Occupancy.
Sr. Administrative Assistant Jobs
By IT Trailblazers LLC At Boston, MA, United States
Candidates should have demonstrated prior administrative experience, including experience creating reports and related MS Office Suite Tools.
In addition, the candidate will assist with the creation of an online filing system.
creating reports and related MS Office Suite Tools.
Sr Administrative Assistant Jobs
By Blue Cross Blue Shield of Massachusetts At Boston, MA, United States
Excellent organizational, and time management skills
Coordinates executive business travel itineraries), expense report management, and the procurement of supplies, services and equipment as needed.
Plans and manages communications from the CIO to ensure a smooth flow of work tasks and support.
Manages incoming material and data and briefs the CIO regarding important issues or conflicts, as necessary.
Proactively manages conflicts, delays, or cancellations on multiple calendars
Manages the weekly Staff Meeting agendas and logistical elements of the meetings, and actively participates- takes minutes as needed.
Administrative Assistant (Boston) Jobs
By Fidelity TalentSource At Boston, MA, United States
2-3+ years of validated experience preferably in a professional services environment or transferrable skills/experience.
Heavy calendar management using Microsoft Outlook
A bachelor's degree strongly preferred, or, related work experience.
Very diligent and possess strong communication and organizational skills
Ability to be proactive and communicate efficiently with all levels
Polished executive assistant with professional maturity
Administrative Assistant - $70K-$80K
By Kennison & Associates At Boston, MA, United States

Great Administrative Assistant opportunity (hybrid) supporting the Director of Business Development and National Accounts Sales Managers at this successful investment management firm in Boston. The ...

Administrative Assistant (709405) Jobs
By MashPoint - Technology & Staffing At Boston, MA, United States
Develop and maintain a comprehensive understanding of agency procedures and systems relevant to the successful performance of job duties
Shift Time - M-F 8: 45 am - 5 pm in a hybrid setting (37.5hrs/week)
Provides general administrative support as assigned by agency senior leadership
Run reports through internal platforms and distributes them to appropriate parties
Operate office machines required for the completion of duties including the ability to scan documents
Organize documents within shared sites, such as SharePoint
Fmla Administrative Assistant Jobs
By Professional Staffing Group At Boston, MA, United States
They are known as an all-in-one point-of-sale and restaurant management platform for businesses in the foodservice and hospitality space
You will oversee services by responding to inquiries about leave programs, insurance benefits, supporting payroll matters, and other benefits
1-2+ years of experience required
Excellent communication and organizational skills
$35 per hour pay rate
Great organization to have on your resume
Administrative Assistant - $75-85K + Bonus!
By Monument Staffing At Boston, MA, United States
$75-85K + Bonus + Great Benefits! + Paid OT
• Help to prepare client presentations and data entry
• Manage complex calendaring for multiple leaders
• 4-5 years of experience in a direct administrative support role in financial services
• Experience managing complex calendars and planning travel
Hybrid position. 3 days onsite, 2 WFH
Administrative Assistant Jobs
By Scion Staffing At Boston, MA, United States
Demonstrated organizational and time management skills.
Competitive salary in the $55,000 to $60,000 range depending on experience!
Hybrid Work Environment, 3 days remote and 2 days on-site
Comprehensive benefits (Medical, Dental, Vision, 401K, 80 hours of Vacation, 40 hours of paid sick leave, and more!)
Excellent written and verbal communication skills.
Working knowledge of MS Office including Excel and Powerpoint.
Administrative Assistant Jobs
By Autism Behavioral Center At Berlin, MA, United States
Health Dental & Vision Benefits offered
Additional responsibilities as assigned by Billing Supervisor and Director of Operations
Knowledge of medical CPT coding and Category I codes preferred but not required
Experience with insurance carriers including Medicaid preferred but not required
Excellent verbal and written communication skills
Initial & concurrent authorization requests
Administrative Assistant Jobs
By SchureMed At Abington, MA, United States
Knowledge of office management systems and procedures
Excellent time management skills and the ability to prioritize work
Anticipate the needs of others to ensure their seamless and positive experience.
Working knowledge of office equipment, like printers and fax machines
Attention to detail and problem solving skills
Excellent written and verbal communication skills
Compliance Administrative Assistant Jobs
By Roers Companies At Plymouth, MN, United States
Must be organized, detail oriented and have good time management skills.
Inspects all certification packets for completeness and accuracy.
Possible travel to properties in state and out of state to help assist the property manager with compliance file processing.
Ability to type and have working knowledge of Microsoft Office Suite, Outlook, and Excel.
Exceptional communication skills and ability to interact with wide range of people.
Strong motivational skills with ability to self-direct.
Administrative Assistant Jobs
By Akkodis At Springfield, Massachusetts Metropolitan Area, United States
Bachelor's degree or equivalent experience
Strong interpersonal, customer service and communication skills
Handle and coordinate active calendars
Ensure file organization based on office protocol
Provide ad hoc support around office as needed
Proficient in Microsoft Office suite
Administrative Assistant Jobs
By KNF&T Staffing Resources At Woburn, MA, United States
3-5 years of relevant administrative support experience, preferably in a higher education or academic setting.
Manage calendars, coordinating and scheduling meetings while addressing conflicts proactively and in real-time. Identify and reserve appropriate meeting space.
Excellent written and verbal communication skills.
Strong organizational and multitasking abilities with meticulous attention to detail.
Strong problem-solving skills and a proactive and resourceful approach to tasks.
Professional demeanor and strong interpersonal skills.
Lead Administrative Assistant Jobs
By Community Healthlink Inc At Leominster, MA, United States
Program to list specialty responsibilities specific to their program within this classification. One responsibility per bullet.
Complies with all health and safety regulations and requirements.
Minimum of 2 years' office experience required.
Advanced computer skills including Outlook, Power Point, Excel, Kronos, etc.
Acts as Lead over Call Center Specialists providing guidance, day to day direction and support.
Maintain records of Call Center workflows.
Hr Administrative Assistant Jobs
By Tempus Unlimited, Inc. At Stoughton, MA, United States
Schedule interviews with appropriate management team members
Provide administrative support to the HR team as needed
Assist departments with travel arrangements
Assist with Paylocity job postings
Coordinate the scheduling of training sessions
Send out training invitations and virtual links
Administrative Assistant Jobs
By Bridgewell At Lynn, MA, United States
Event coordination experience is a plus, as is familiarity with training/Learning Management Systems.
Competent in technology to include the ability to coordinate entry into a data management system and use Microsoft Office products proficiently.
Experience working in an office setting and human service organization(s) preferred.
Strong writing skills and verbal communication skills.
Attend workshops as requested, ensure preparation of materials for workshops and complete close out and follow-up reporting of workshops.
Communicate with employees, seminar registrants and community members to answer questions about upcoming trainings.
Administrative Assistant Hr (87.91) Jobs
By Seven Hills Foundation At New Bedford, MA, United States

Provides administrative support and the updating and communication of information in a timely manner to ensure the smooth functioning of the Seven Hills Foundation Human Resources Department. Performs ...

Administrative Assistant Jobs
By GREEEN LIFE MUSIC GROUP LLC At Brockton, MA, United States

Experience with data entry. Microsoft word,Excel Docs. for budget management and tracking. Filing notes for business meetings,etc.

Administrative Assistant Jobs
By One Medical At Newton, MA, United States
At least 1 year of experience in high touch customer or patient facing roles
Strong written and verbal communication skills
Experience working on collaborative, diverse and feedback-driven multi-disciplinary teams
All front of house duties including check in/check out, insurance verification, printing/paperwork tasks, prepping tests, tasking to service level expectations etc
Proficiency in computer technology such as typing, navigating the internet and using multiple software systems simultaneously
Paid sabbatical after 5 and 10 years
Administrative Assistant Jobs
By Haddad Subaru At Pittsfield, MA, United States

Automotive office experience, vehicle registrations, pay will be based on experience

Assisting with office duties to include vehicle registrations.

Administrative Assistant Jobs
By EDEN At Somerville, MA, United States
Excellent time management skills and the ability to prioritize work
Knowledge of office management systems and procedures
Experience in QuickBooks, payroll (Gusto), employee benefits, and corporate taxes
Manage Accounts Payable and Accounts Receivable
Manage travel arrangements for the team such as booking flights, cars, hotels, and restaurant reservations
Minimum 5 years of experience in administrative assistant roles is required
Administrative Assistant Jobs
By The Nemasket Group Inc. At Mattapoisett, MA, United States
Prior event planning or experience in fundraising or donor management is highly desirable.
Internal maintenance and management of the phone system.
High school diploma or equivalent; additional relevant certifications or qualifications are a plus.
Three years of experience may be substituted for a degree
Proven experience as an administrative assistant or in a similar role, preferably within a non-profit organization.
Excellent written and verbal communication skills, with keen attention to detail.
Administrative Assistant Jobs
By Alliance Realty Management LLC At Dedham, MA, United States

Highly organized, tech savvy, self motivated. Not overly concerned with years of experience or qualifications. Looking for someone professional, driven, able to keep to a schedule and be on time, and ...

Administrative Assistant (30 Hrs) Jobs
By Wellpath At Bridgewater, MA, United States
Manages provider credentialing process, maintains provider files and updates credentialing database.
Performs general office duties such as answering phones, filing, and distributing mail.
Coordinates department operations, maintains files and schedules appointments.
Creates and distributes reports on credentialing activities and conducts file audits.
Receives provider requests, reviews applications and tracks correspondence, attending meetings and producing minutes as needed.
Administrative Assistant Jobs
By Dakota Tax Services At Fall River, MA, United States
·Proficient computer skills with knowledge of Microsoft Office and Excel
·Professional verbal and written communication skills
·Attention to detail, strong organizational skills, and discretion with confidential information
·BA/BS degree or 1-3 years of related experience
We are looking for a full time administrative assistant.Duties include general clerical, receptions, and project based work.
·Answer phone calls and emails/relays messages
Administrative Assistant Jobs
By Unique Dental Care. North Attleboro At North Attleboro, MA, United States

1-2 years of experience in working at the front desk in a dental office, knowledgeable in Dentrix dental software is preferable, send resumes to : [email protected]

Administrative Assistant Jobs
By Integritus Healthcare At Northampton, MA, United States
Responsible for tracking patient certifications and monitoring RN recertification assessments.
Minimum of two (2) years of experience as an Administrative Assistant.
Demonstrates good written and oral communication skills and public relations skills.
Communicate effectively with patients, families, caregivers and staff either face-to-face or by telephone.
Answer incoming calls and forward or refer to appropriate staff member or take a message.
Triage patient/family telephone calls to clinical staff.
Administrative Assistant Jobs
By Massachusetts Dental Society At Southborough, MA, United States
Manage committee/task force meeting logistics including meeting notices, follow-up, attendance, agenda, materials distribution, and meeting minutes.
Good organizational and communication skills
Strong written and oral skills
Coordinate new member application processing
Help process classified ads for the journal, newsletter, and website.
Enter data into company Salesforce database as necessary

Are you looking for an opportunity to use your administrative skills to make a difference? We are seeking an experienced Administrative Assistant to join our team and help us create a better future. If you have a passion for organization and a knack for problem-solving, this could be the perfect job for you!

What is Administrative Assistant Job Skills Required?

• Excellent organizational and time management skills
• Proficiency in Microsoft Office Suite
• Ability to multitask and prioritize tasks
• Excellent written and verbal communication skills
• Attention to detail
• Ability to work independently and as part of a team
• Ability to handle confidential information
• Ability to work under pressure

What is Administrative Assistant Job Qualifications?

• High school diploma or equivalent
• Previous experience in an administrative role
• Knowledge of office management systems and procedures
• Proficiency in MS Office (MS Excel and MS PowerPoint, in particular)
• Excellent time management skills and the ability to prioritize work
• Attention to detail and problem-solving skills
• Excellent written and verbal communication skills
• Strong organizational and planning skills
• Ability to work independently and as part of a team

What is Administrative Assistant Job Knowledge?

• Knowledge of office management systems and procedures
• Knowledge of customer service principles and practices
• Knowledge of administrative and clerical procedures
• Knowledge of computers and relevant software applications
• Knowledge of basic bookkeeping and accounting principles

What is Administrative Assistant Job Experience?

• Previous experience in an administrative role
• Experience with office management software
• Experience with customer service