Organizational Development Assistant Jobs

Hiring Range: $45,593.60 - $57,928.00/Year D.O.Q.
Port Corpus Christi Authority (PCCA) is currently seeking a dynamic professional to join our team! This position, under the general supervision of the Organizational Development Manager, is responsible for supporting a comprehensive employee organizational development program for the Port of Corpus Christi (PCCA).
ESSENTIAL FUNCTIONS

• Provides administrative and general support to Human Resources with professionalism and confidentiality
• Assists with Educational Assistance Program administration
• Assists the Human Resources department with special projects as directed and performs other duties as assigned
• Adheres to PCCA policy, and maintains good employee relations
• Creates promotional and informational materials pertaining to internships and organizational development initiatives
• Assists in organizing and promoting training opportunities for employees
• CPR certified or the ability to become CPR certified within the first year of employment
• Serves as HR Power User in NEOGOV - LEARN to keep track of HR training provided to PCCA employees
• Uses the learning management system to maintain and organize employee training files and documentation
• Manages the Microsoft Teams Channel for Interns and sends weekly reminders of tasks due for end-of-term internship presentations
• Assists in making training resources available to department managers and employees
• Provides support for PCCA’s various internship and apprenticeship programs by coordinating communications, logistics, and administrative tasks related to intern recruitment, onboarding, the internship experience, and offboarding
• Arranges the booking of trainers and venues for organizational development events
• Tier (3) status designation
• Maintains and updates the yearly Organizational Development calendar
• Facilitates monthly intern check-in meetings and serves as moderator for final intern presentations
• Supports the organizational development program for all PCCA employees by assisting with scheduling and project support
• Assists with administrative tasks for organizational development events
• Provides support for PCCA’s participation in virtual and in-person career fairs and community outreach events pertaining to recruitment and organizational development
• Schedules regular meetings with community and educational partners pertaining to PCCA internship programs and communicates with them via e-mail and phone as needed
• Assists with the publication of the Organizational Development newsletter and other organizational development publications
• Supports the Organizational Development Manager in developing and maintaining the Learning Management module in the Talent Management System
• Coordinates logistics for training activities including venues and equipment, and helps coordinate off-site training activities for employees as needed
• Maintains and updates the Organizational Development page on the Port’s Intranet
• Assists with employee training registration processes, course catalog organization, training certificates, certification tracking, and course evaluations as needed
• Provides support and logistics for the intern mentoring program
• Assists with administrative tasks for employee events
• Supports the administration of the talent management system modules (applicant tracking, onboarding, performance management, learning management, succession planning)
• Communicates course requirements with trainers, program managers, and external suppliers with clearly defined timelines
• Assists with maintenance of organizational development metrics
• Organizes and maintains electronic files and folders related to organizational development initiatives
• Coordinates logistics with our community and educational partners in furtherance of our internship and apprenticeship programs
• Creates and supports a friendly professional atmosphere within the HR team and department
• Drives vehicle as necessary to complete assigned tasks and works required hours to fulfill position objectives
• Posts internship opportunities on our talent management system, as well as other outreach venues such as Handshake and LinkedIn

• Ability to obtain and maintain a Transportation Worker Identification Credential (TWIC) during course of employment
• High school diploma or GED equivalent
• Valid driver’s license

• Previous experience with an applicant tracking system, preferred
• Minimum of two years of experience in the type of duties outlined above or acceptable equivalent experience

• Knowledge of administrative office procedures and skills
• Exemplary customer service, professionalism, and reliability
• Willingness to learn new skills and a commitment to ongoing learning and development
• Ability to prepare clear, concise reports, notes, correspondence, and other written material and to review, revise and edit materials
• Ability to meet and deal with the public in a professional manner
• Strong teamwork and collaboration skills
• Ability to maintain confidentiality, utilize mature judgment, be courteous and work efficiently, and set and adjust priorities. Must learn PCCA and human resource functions
• Strong organizational skills and attention to detail
• Communicate effectively with staff at all levels verbally and in writing

• Proficiency in Spanish preferred
• Organizational and time management skills, with attention to detail and creativity in fulfilling job responsibilities
• Ability to handle multiple tasks from inception to completion, handle heavy workloads and work under deadlines
• Ability to represent the Port effectively and work professionally with PCCA management and staff
• Ability to perform research, evaluate alternatives and provide recommendations
• Ability to understand, interpret, and apply all PCCA policies, promote and adhere to the SEAPORT values, state/federal laws
• Proficiency in the English language
• Effective business communication skills utilizing correct English including spelling, grammar, and punctuation
• Proficiency in MS Office, including Word, Excel, PowerPoint, Outlook, graphic computer programs, and other related applications

• Ability to perform essential job functions, including but not limited to frequent standing, walking, sitting, speaking or hearing, typing and occasional reaching, stooping, kneeling, lifting, and/or moving up to 20 pounds with or without reasonable accommodation
• Communicating verbally, in writing and over devices such as phones and mobile phones
• Ability to work in a general office environment, and on a work site with exposure to adverse weather conditions, fumes and /or air particulates, working in high precarious places, risk of electrical shock and moving mechanical parts, moderate noise levels and working at heights, ability to wear personnel protective equipment, including hard hat, steel-toed footwear, eye and hearing protection when performing work functions
• Ability to operate mechanical and electrical equipment and light-weight highway vehicles and standard office equipment and to work the requisite hours to fulfill position objectives, including evenings and/or weekends, as needed

Our employees enjoy a fabulous benefits package including:

• Tuition reimbursement
• Competitive salary paid bi-weekly
• Salary commensurate with experience
• 457 deferred compensation plans
• Volunteer Time Off, Wellness Program & Health Club benefit
• Low-cost, high quality benefit package including health, dental & vision plan
• Passes to local venues, such as the Texas State Aquarium and the USS Lexington Museum
• Thirteen paid holidays
• Texas County & District Retirement System (TCDRS)
• Flexible Spending Account
• Paid leave (vacation/sick/bereavement)