Sr. Administrative Assistant (Marketing And Operations)

Come grow with this team! Our client is seeking a professional administrative assistant to support the CEO, Marketing Director and VP of Operations. This position will have variety and challenge. The office is growing and they are in need of someone to organize, create processes, and support a busy staff.

This position is direct hire and is on-site daily in the downtown Houston location. Paid parking and excellent benefits.

Essential Job Functions

• Create, format, edit, proofread, and manage Word documents, Excel spreadsheets, and PowerPoint presentations. Assist marketing director with projects.
• Coordinate special activities and liaison functions such as travel arrangements, meetings, interviews, and conference/Teams calls.
• Ensure that office supplies meet office’s supply and stationary needs.
• Assist with HR compliance and related duties/onboarding of new employees.
• Establish and maintain appropriate filing systems, both manual and electronic. May generate confidential files and reports.
• Schedule domestic travel, including flights, hotels and/or car rentals.
• Prepare letters, memos, and other documentation as required. Support VP of Operations with projects.
• Assist with managing calendar by scheduling appointments, meetings (external and internal), closings, etc.
• Answer telephone and routine questions and/or route calls.
• Track, organize, and process reimbursements, invoices, and check requests.
• Operates independently to ensure assignments, which may be complex in nature or require high-level production, are completed in an accurate and timely manner. Produces a high volume of work assignments in an accurate and timely manner.
• Draft presentations, reports, and correspondence.
• Opens, prioritizes and distributes mail. Coordinates mailings, deliveries, and copying
• Provide administrative support for office, including front desk and support of two VP's.

Qualifications

Minimum Requirements:

• Excellent computer skills utilizing MS Word and related software, Outlook, and PDF software,
• A minimum of 5 years of experience; 2 years real estate-related experience preferred
• Excellent communication skills, both verbal and written.
• Excellent prioritization skills, and the ability to manage a diverse workload for multiple people.
• Ability to work in a fast-paced environment with demonstrated ability to coordinate multiple competing tasks and demands.
• Ability to handle multiple tasks at one time.
• Team player orientation.
• Excellent organizational skills.
• Ability to absorb information quickly and adapt to change.
• Superb attention to detail, grammar, and punctuation, and the ability to articulate thoughts and effectively present new ideas and findings.
• Ability to exercise good judgment and business acumen when interacting with clients, potential clients, guests of the firm, and co-workers.