Research Administrator Jobs

534419
Medical Center
P&S Vice Dean For Research
Full Time
Opening on: Mar 8 2023
Grade 104
Add to favorites
Favorited
View favorites
Job Type: Officer of Administration
Bargaining Unit:
Regular/Temporary: Regular
End Date if Temporary:
Hours Per Week: 35
Salary Range: $75,000 to $90,000
The salary of the finalist selected for this role will be set based on a variety of factors, including but not limited to departmental budgets, qualifications, experience, education, licenses, specialty, and training. The above hiring range represents the University's good faith and reasonable estimate of the range of possible compensation at the time of posting.
Position Summary
The Office for Research in the College of Physicians and Surgeons is seeking a Research Administrator to join the PreAward Team. Under the supervision of the Director, the Research Administrator will provide support for all grant related pre-award administrative activities for the Basic Science Departments, and other participating departments at VP&S. The major function of this position is to assist principal investigator in preparation, submission and pre-award administration of grants, and contracts including annual progress reports and subawards. We are seeking a candidate with strong interpersonal skills, who is detail-oriented and enthusiastic to work closely with principal investigators.
Responsibilities
Assists PIs in the development, review, and submission of all Federal, State, and foundation grants and contracts applications. Manages timelines and the overall progression of submission to ensure the on-time completion of high quality, responsive and compliant proposal applications.
Prepares grant budgets and budget justifications based on the aims provided and RFA technical content requirements in full compliance with sponsor/donor and CU policies, as well as engages outside collaborators, and establishes subcontracts;
Prepares and compiles all components of each grant submission, ensures that the proposal is formatted, packaged, and submitted in accordance with granting agency requirements;
Drafts supporting documents for grants including letters of intent, letters of support, cover letters, facilities and resources etc.;
Maintains detailed, up-to-date records of PI’s other support, biosketches, and grant submission documents;
Responds to RFAs and summary statements and addresses issues prior to submission
In coordination with the Post-Award Team and the principal investigators, promotes accurate preparation and timely submission of progress reports as required by sponsoring program;
Tracks the status of pending applications, follows up with investigator regarding review/funding status of application;
Supports investigators in responding to Just-In-Time requests;
Ensures files are complete for awarded applications, secures missing information from principal investigators and/or administrators;
Maintains standards: budget templates, standardized checklists for core staff and PIs tailored to the sponsor/mechanism, standardized filing system using shared drives, updated resources and facilities;
Prepares summary reports of applications submissions and outcomes to Director of Pre-Award
Trains under the direction of the Director and other senior staff to continuously develop and gain sound knowledge of federal rules and regulations that govern research grants as well as stays informed about sponsor terms and conditions for submitting and administering grant awards
Works collaboratively and cooperatively with faculty, grant writers, P&S proposal development and Pre-Award team, and all aspects of grant administration;
Performs other related duties as assigned, including support on special projects, as required
Subject to business needs, we may support flexible and hybrid work arrangements. Options will be discussed during the interview process.
Minimum Qualifications
Bachelor’s degree or equivalent in education and experience, plus 3 years of related experience required.
Preferred Qualifications
A bachelor's degree in biological science or business/administration degree such as finance, accounting, business administration, business, public health, public administration, or a directly related field
Prior experience in an academic grant funded environment
Other Requirements
Knowledge of Microsoft Office required, especially Excel
Demonstrated customer service focus with the ability to interact and collaborate with multiple constituencies as well as capacity to work with a high degree of independence and successfully within a deadline driven, multi-tasking operating environment
Excellent analytical, organizational, interpersonal, oral and written communication skills
Ability to handle multiple projects. Self-motivated and demonstrates initiative, patience, and resourcefulness in adapting to sudden changes
Equal Opportunity Employer / Disability / Veteran
Columbia University is committed to the hiring of qualified local residents.