Admin Assistant Jobs

Pay Rate: $ 21 Per Hour

Location: Tarrytown, NY - Onsite Position

12 Month Contract

40 Hours Per Week; M-F

Summary

• This is a full time position that answers and directs all incoming calls and also provides administrative and clerical support to the firm as needed.

Qualifications

• Must have excellent phone etiquette
• Must be able to communicate with all levels in the organization;
• Meet/greet clients and guests, offer beverages
• Essential Duties/Responsibilities
• Ability to multi-task and great attention to details;
• Must speak clearly and professionally
• Must be highly organized
• Must demonstrate poise and diplomacy;
• Answer and direct all incoming calls (screen appropriate calls)
• Distribute all faxes that come through the fax server
• Able to work with minimum supervision as well as a team player
• Open and distribute incoming mail, record all outgoing mail (i.e. Fed Ex, certified)
• Professional appearance
• Mailroom coverage as needed
• Must be reliable and punctual
• Track all conference room schedules
• Restocking kitchen supplies
• Update firm telephone list
• Check all conference rooms and lobby area to make sure they are clean and orderly
• Knowledge of Word, Excel and comfort level working with new computer programs;
• Able to multi-task
• Provides additional administrative and clerical support to other departments
• Must have a high level of inter-personal skills to handle sensitive and confidential information;
• Scanning and review of documents

Education/Training/Experience:

• 2+ years receptionist experience preferred in a professional, client-facing office ideally in the private wealth industry
• Associates degree preferred
• Solid computer skills-Excel, Word and ability to learn new programs